Administrative Receptionist

• Greet and welcome visitors in a professional and friendly manner.

• Answer and direct phone calls to the appropriate personnel.

• Manage incoming and outgoing mail and packages.

• Maintain the cleanliness and organization of the reception area.

• Schedule appointments and manage conference room bookings.

• Handle inquiries and provide basic information to clients and visitors.

• Assist with administrative tasks as needed.

Administrative Duties :

• Coordinate and book venues for company events and meetings.
• Make flight reservations and handle travel arrangements for employees.
• Manage office supplies inventory and place orders when necessary.
• Coordinate repairs and maintenance for office equipment and facilities.
• Assist with document preparation including formatting editing and proofreading.
• Organize and maintain filing systems both electronic and physical.
• Assist with data entry and recordkeeping tasks.
• Support HR with administrative tasks such as scheduling interviews and maintaining employee records.
• Assist with other adhoc administrative projects and tasks as assigned.

Requirements:

• Proven experience as a receptionist or administrative assistant.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word Excel Outlook).
• Attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Prior experience in event planning and travel coordination is a plus.
• Knowledge of basic office maintenance and repair procedures is beneficial.