Daimler Ag (Canada)
Location
Mercedes, Buenos Aires | Argentina
Job description
Job Description - Executive Administration (MER00031R1)
Description
1.Administration
Government Matters
· Office license and permit application with Local Authority (MBSJ).
· To support LHDN Stamping application.
Office Cafeteria
· Monitoring cafeteria operation i.e. cleanness & sufficient cafeteria staff.
· Updating weekly food menu in Social Intranet.
· Attending any cafeteria electrical & furniture maintenance issues
· Attending any kitchen equipment maintenance & malfunction.
· Keeping record for cafeteria cutlery & kitchen equipment.
Office Administration
· To manage daily office cleaning operation.
· To ensure sufficient cleaners on duty.
· Meet up with the cleaning specification/requirement.
· Creation of PO/RO and monitoring monthly payment billing.
Office Pantry
· To ensure Coffee machine working smoothly and attend to the
maintenance.
· To ensure sufficient supply/stock for office pantry, coffee beans & fresh
milk.
Office Supply Items
· Maintenance for Cuckoo, Good maintaining Indoor Office Plant & Organize monthly Pest Control activity.
· To communicate with the supplier for any maintenance/services issues.
· Creation of PO/RO and monthly payment billing.
· Support IT Department issues related to Telekom matters.
· Crown Record Management.
· To communicate with supplier for new, retrieval, destruction application.
· To communicate with carton owner ensuring to have proper storage
process.
· Creation of PO/RO, verification and monthly payment billing.
· To manage and having proper record for office Touch & Go.
· To update office telephone directory.
· Incoming & Outgoing couriers and normal mails. -distribution, recording, acknowledgement & support mailing activity/services.
· keeping sufficient company stamp for posting purpose.
· Communication with Pos Laju for collection of company outgoing courier and send normal mail letter to nearest Post Office. Attending normal post & DHL courier monthly charges.
· Attending and preparing Admin ISO and iDop process.
· Company Hand Phone & Data – Wisma MB & Pekan Plant.
· To communicate with hand phone line provider for new/termination line application and any related issue pertaining to the service.
· Arrangement for upgrading/down grading package & credit limit.
· Purchasing new devices & accessories.
· Creation of PO / RO and monitoring monthly billing payment.
2.Company Insurance
· Creation of PO/RO and monitoring billing payment.
3. Company Hand Phone & Data – Wisma MB & Pekan Plant.
· To communicate with hand phone line provider for new/termination line application and any related issue pertaining to the service.
· Arrangement for upgrading/down grading package & credit limit.
· Purchasing new devices & accessories.
· Creation of PO / RO and monitoring monthly billing payment.
4.Safety & Health
· Organizing Safety & Health meeting on quarterly basis.
· To organize Safety & Health activity / walkabout / inspection.
· Maintaining Safety & Health medical equipment for first aid boxes.
· Coordinating yearly Fire Drill exercise with office Landlord.
· Compiling yearly accident reporting to DOSH.
5.Office Security
· Staff ID access card - Creation & cancellation.
· Purchase of card, land yard and printing machine material.
· Liaise with supplier on the maintenance of the access card system to
ensure the system working smoothly.
· Communication with security provider on the manpower and security
requirements.
· To manage daily security operation ensuring sufficient guards on duty
and perimeter patrolling.
· To prevent any security breach and conduct investigation of any
abnormalities.
· Creation of PO/RO and monitoring monthly billings.
6.Security System
· Communication with CCTV provider on the maintenance & servicing.
· Attending any wrongdoing reporting i.e. retrieval of video activity.
7.Building Maintenance & Office Management
· Established, monitors, and carries out preventative maintenance procedures and schedules for office buildings, equipment and grounds.
· Ensure office building and equipment meet all safety, security and fire regulations and policies.
· Make recommendations for major renovation, repairs and purchases.
· Liaise & submit defect form to building owner for all office building maintenance issues.
· Liaise & monitor all external contractors for maintenance & repairs works.
· Maintaining maintenance & repairs works record.
· To liaise with building management regarding monthly invoices for building & parking rental, utilities charges, air conditioning supply.
· Working closely with building management on activities related to office building maintenance works.
· Involve in any new office renovation project.
· External/Contractors -Verification and approval of the work permit.
· Company Car Movement -Verification and approval of the company car movement request.
Qualifications
Job tags
Salary
