State of Idaho
Location
Boise, ID | United States
Job description
Description
State of Idaho Opportunity
STATE OF IDAHO
MILITARY DIVISION
Human Resource Office (HRO)
State Personnel Branch
4794 General Manning Avenue, Building 442
Boise, Idaho 83705-8112
Telephone: (208) 801-4276/4273
STATE VACANCY ANNOUNCEMENT: Registers established from this announcement may remain valid up to one year to fill vacancies within the same classification.
ANNOUNCEMENT NUMBER: 24-29-N
AREA OF CONSIDERATION: Open to all applicants
POSITION TITLE: IOEM Grant Finance Specialist
PAY GRADE: NGA-8
POSITION CONTROL NUMBER: 4079
CLASS CODE: 20284
SALARY RANGE: $24.92 to $32.40 hourly ($51,830 to $67,384 annually) - Starting pay is typically Step 1 at $24.92/hour
FLSA CODE: Covered
DUTY LOCATION: Idaho Military Division, Idaho Office of Emergency Management (IOEM), Boise, Idaho, Gowen Field - not remote
TYPE OF POSITION: Civilian Nonclassified; Limited Service Appointment (This position is under a cooperative agreement or grant funded)
COMPATIBLE MILITARY FIELD: Not Applicable
The HRO State Personnel Branch will not forward non-qualifying or incomplete application packets for consideration – ensure to attach all required information as specified below. PLEASE READ THE ENTIRE ANNOUNCEMENT BEFORE APPLYING.
YOUR APPLICATION PACKET MUST INCLUDE:
MILITARY DIVISION MANDATORY QUESTIONS:
(1) Except for minor traffic offenses, have you ever entered a plea of guilty, no contest, or had a withheld judgment to a felony offense?
If YES please explain on a separate paper and attach it to your application.
(2) Do you certify that I am a U.S. citizen, permanent resident or a Foreign National with authorization to work in the United States
QUALIFICATION REQUIREMENTS: Applicants must attach to their application individual responses addressing each requirement separately.
Mandatory Requirements (conditions of employment) Provide the requested information, address your willingness and ability to meet the applicable condition and/or how you meet the requirement.
Provide your individual responses in an attachment to your application addressing each requirement (1-4) separately.
(1) Must have and maintain a valid and unrestricted state issued driver’s license (from any state). Provide your driver’s license number, issuing state, license expiration date, and the full name specified on the license. ( Do not provide a copy of your driver’s license.)
(2) Must submit to and successfully pass a state background check, and must be eligible to obtain and maintain a “SECRET” security clearance through the U.S. Department of Homeland Security. (At a minimum, a favorable suitability determination by the State Security Manager is required prior to appointment into this position.)
(3) Travel is required for training and job performance. Must be willing to travel by all modes of transportation and stay at destinations for moderate to extended periods of time.
(4) Must agree to attend/accomplish required training and participate in training exercises as identified in federal grant guidance, by the IOEM Training and Exercise Program, and by IOEM Senior Management; must agree to successfully complete online courses as determined by the same.
Knowledge, Skills and Abilities (KSAs)
Applicants must have 18-months of specialized experience performing related to the duties as specified below. In your detailed, individualized responses describe your civilian and military education, training, and work experience as it relates to each KSA that demonstrated your related experience. KSA responses assist in verifying your qualifications and determining the best-qualified applicants.
Provide your individual responses in an attachment to your application addressing each requirement (1-5) separately.
(1) Skill and ability in using automated accounting and reporting systems (i.e. STARS, IBIS, etc.), and common software applications such as MS Word, MS Excel, MS PowerPoint, MS Access, query reporting programs, etc.
(2) Skill in preparing, managing and reconciling State and or Federal budgets, and ensuring expenditures comply with authorized budget amounts, administrative restrictions, and proper accounting structures.
(3) Knowledge in the administration of Federal, State and Local grant programs to include the areas of monitoring for grant compliance, regulations, requirements and interpreting and communicating rules, while utilizing an automated grant management system.
(4) Ability to work effectively as a member of a team, provide excellent customer service, and maintain professionalism in unexpected situations.
(5) Knowledge of accounting principles and practices.
SUMMARY OF DUTIES: Refer to the position description below.
CONDITIONS OF EMPLOYMENT:
a. Each person hired will be required to provide verification of eligibility to work in the United States and may be subject to a criminal background check.
b. Refer to the position description for the Mandatory Requirements for this position.
c. The State of Idaho, Military Division is an Equal Opportunity employer. Selection for this position will be made without regard to race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), genetic information, political affiliation, marital status, and disability or age (which does not interfere with job accomplishment or job eligibility based upon the position description Mandatory Requirements). Appropriate consideration shall be given to veterans in accordance with applicable state and federal laws and regulations.
PERSONNEL MANAGER CERTIFICATION: The title, series, grade, duties and responsibilities are complete and accurate as written and a current or projected vacancy exists as advertised.
Gloria A. Duncan
Supervisory Human Resource Specialist
Military Division – State Personnel Branch
Applications are accepted online only. State employees must apply in Luma after logging in; non-state employees need to apply on the career website. If you are unable to apply online, please contact the HRO office by phone 208-801-4273/4276 or email [email protected] and [email protected] to discuss alternative options.
Thank you for your interest in employment with the Idaho Military Division.
By submitting your application, you are certifying all answers and statements are true and complete to the best of your knowledge. You understand that should an investigation disclose untruthful or misleading answers, your application may be rejected, name removed from consideration, or employment with the State terminated.
JOB TITLE: IOEM GRANT FINANCE SPECIALIST
POSITION CONTROL NUMBER: 4079
CLASS CODE NUMBER: 20284
SALARY GRADE: NGA-8
INTRODUCTION : This position is assigned to the Grants Management Branch Finance Section, Idaho Office of Emergency Management (IOEM), functioning within the State of Idaho – Military Division. The primary purpose of this position is to administer and process a full range of grant finance and accounting duties and responsibilities associated with the administration and management of federal grant awards and subawards throughout the State of Idaho. This position also assists in the functional analysis of grant projects, and performs programmatic and administrative activities for all IOEM grants and pass-through grant funds to local units of government for grants and disaster assistance programs.
DUTIES AND RESPONSIBILITIES :
1. Provides direct support to the IOEM Finance Section Chief. Assists the Finance Section Chief with developing recommended program objectives and fiscal processes to prepare and execute subrecipient projects and budgets. Interprets federal rules, regulations and grant guidance and communicates to subrecipients and local government officials as appropriate. Develops and presents technical public presentations for all types and sizes of audiences. Reviews completed subrecipient and IOEM work for technical soundness, accuracy, appropriateness, and conformity to policies and requirements for overall achievement of program objectives. Develops expertise in Federal Grant Programs, through reading grants guidance, training, attending national conferences, networking with peers and providing technical assistance to subrecipients. Researches and monitors programmatic situations concerning the eligibility of subrecipient projects for acquisitions in accordance with grant guidance, federal and state policies. As directed, prepares budget and accounting adjustments for processing by the State Accounting Office. Reviews quarterly progress and fiscal reporting for completeness and accuracy. Gathers organizational budget data to prepare required reports and estimates.
2. Conducts subrecipient onsite and desk review monitoring. Schedules onsite and desk reviews to monitor subrecipients in accordance with policies, procedures and protocol utilizing the Subrecipient Monitoring Report. Conducts interviews with subrecipients to determine the status of monitoring objectives and the subrecipient’s level of compliance with federal rules and regulations, grant guidance, and terms and conditions of the grant subaward agreement. Tests sample transactions to evaluate internal controls and ensure completeness and accuracy in the accounting records for the expenditures of federal subaward funds. At the conclusion of monitoring activities, provides results of monitoring and any recommendations for corrective actions for noncompliance or resolution of negative monitoring results to the Finance Section Chief for review, and provides a timely final draft to subrecipients. Supports the programmatic monitoring efforts of the IOEM Area Field Officers (AFOs).
3. Provides support to IOEM Recovery Coordinator as directed. Performs work in support of the Recovery Coordinator as directed by the Finance Section Chief during all natural and man-caused emergency and disaster response and recovery operations in the State of Idaho. Participates in applicant briefs and assists in identifying and ensuring community needs are being met within the guidelines of state and federal laws and regulations. Provides technical assistance to local units of government in the preparation of documents and disaster workbooks that support requests for state and federal assistance. Reviews supporting documents of claims and ensures the accuracy, eligibility and completeness of the request for state and federal assistance. Reviews and processes disaster related requests, finalizes eligibility determinations and processes claim reimbursements with guidance and approval of the Recovery Coordinator. Ensures the timely submission of reimbursement claims to the State Accounting Office. Supports the Recovery Coordinator with administration and coordination of Fire Management Assistance Grant (FMAG) and Public Assistance (PA) Program activities with other federal, state, tribal and local arms of the recovery effort. Serves as a claims information resource to participating governmental entities in regard to eligibility requirements and policies and procedures for claim(s) reimbursement.
4. Administers and manages grant subawards in the Idaho Grants Management System (IDGMS). Provides technical assistance to local jurisdictions with grant project applications and building expenditures in the IDGMS system for AFO approval. Monitors subrecipient subaward funds for assurance that proposed actions will not exceed expense targets. Monitors outstanding obligations and prepares release of funds from obligations as appropriate when transactions are deemed invalid or project has been finalized. Ensures timely submission of accounting requests and budget adjustments to the Finance Section Chief for review and approval. Monitors transaction activity in the state accounting system to ensure complete and accurate processing of all accounting or budget adjustment requests. Accepts and reviews local grant programmatic progress report submissions. Provides technical assistance to AFOs and subrecipients on the functionality of the IDGMS. Provides training to all users of the IDGMS. Ensures knowledge of basic and enhanced functionality of this system to promote efficiency in the management and administration of grants. Collaborates with AFOs statewide to promote and ensure subrecipient program performance compliance.
5. Provides technical assistance to jurisdictions as requested. Identifies jurisdictional training needs in the areas of interpreting regulations, rules and policies; development of grant applications; functionality and processing in IDGMS; feasibility of projects; internal control systems; and identification and collection of allowable cash and in-kind match. Provides support and technical assistance to county clerks for required federal reporting and single audit purposes.
6. Attends job-related training as required. Attends training and participates in exercises as identified in federal grant guidance and/or by the IOEM Training and Exercise Program and IOEM Senior Management. Maintains and enhances job related knowledge, skills and abilities through continued training required for the position, and as directed by the Finance Section Chief. Training includes online courses, classroom days, workshops and conferences that may require overnight travel.
7. May participate in the IOEM Emergency Management Accreditation Program (EMAP) team. On a voluntary basis, attends training and performs duties as the on-call IOEM HAZMAT Duty Officer several times per year, on a 24/7 weekly basis, in accordance with established rotation schedule. Facilitates emergency conference calls with Local Incident Commanders, and other supporting agencies. Upon request, coordinates federal resources, and coordinates and approves state resources available to assist in the response. Ensures the Idaho Hazardous Materials/Weapons of Mass Destruction (WMD) Incident Command and Response Support Plan is properly executed.
8. Performs other related duties and projects as necessary or assigned. Deploys as directed to a designated Emergency Operations Center at a local, state, or federal level during federally declared disasters. Upon activation of the Idaho State Emergency Operations Center (IDEOC), performs duties as directed by the IOEM Director. During activation of the IOEM’s Continuity of Operations (COOP) Plan, may perform as member of Advance Echelon party (ADVON) and/or other supporting COOP role as required.
SUPERVISORY CONTROLS : Works under the general supervision of IOEM Finance Section Chief. The supervisor provides general guidance, sets priorities and provides direction on unusual or one-of-a kind transactions that are precedent setting or not clearly defined. Incumbent independently plans and carries out work. Incumbent is fully responsible for the timeliness, accuracy and procedural adequacy of forms and documents. Completed work is evaluated for accuracy, adequacy, effectiveness and overall attainment of objectives. Work is carried out using applicable regulations, policies and procedures for guidance.
PERSONAL WORK CONTACTS : The incumbent has daily contact with IOEM management and staff, as well as local government emergency management coordinators. There is occasional contact with other state agencies, individuals or officials from city, county, state and federal agencies to include Federal Emergency Management Agency (FEMA). Contacts with groups outside of IEOM may be in a structured or unstructured setting and may include city and county elected officials and representatives of professional organizations.
WORK CONDITIONS / PHYSICAL EFFORT: The majority of work is performed in a professionally configured office environment. Work may require travel and outdoor exposure in all types of climatic conditions. Work activities may require long work hours, and occasional lifting of moderately heavy items such as equipment or supplies up to 50 pounds. Inherent to the Idaho Emergency Operations Center (IDEOC) work environment involving emergencies and disasters, including terrorism, the incumbent will work extended hours in a highly charged environment, dealing with life safety issues in compressed timeframes, and with conflicting supporting information creating stressful work conditions. Promotes a respectful workplace that complies with policies of the Adjutant General. Observes and ensures compliance with all applicable laws, rules, regulations and policies and serves as a role model for the Whistleblower Protection Program, EEO, security and workplace safety practices, policies and regulations at all times. Maintains a safe and drug/alcohol free workplace.
FLSA Overtime Code: C (Covered; time and one-half)
EEOC: E07 (Office/Clerical)
WCC: 8810
FEBRUARY 2021
State Benefits:
The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].
Preference may be given to veterans who qualify under state and federal laws and regulations.
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