Facilities & Safety Manager

Location

Woburn, MA | United States

Job description

SUMMARY

Mahoney's is a family-owned and operated independent garden center with 7 retail locations in the Greater Boston Area and Cape Cod. For over 60 years, we have taken pride in offering the highest selection of quality plants, yard products, and gardening accessories - with outstanding customer service to match!

We employ customer-driven people that are dedicated to creating a refreshing and helpful shopping experience. For our employees, we offer a fun, fast-paced, and challenging workplace with the opportunity for growth. We are committed to maintaining a work environment that encourages trust, hard work, efficiency, self-motivation, initiative, continuous improvement, and teamwork. We provide an opportunity for personal and professional growth and a great employee discount , as well!

Objective

The responsibility of the Facilities and Safety Manager is to ensure both the proper maintenance of company facilities including the installation and repair of structures and equipment for all locations as well as the development and oversight of company safety policies, programs, and trainings. Create, prioritize, and execute preventative maintenance schedules to mitigate equipment failure and structural issues, assessing the quality and completion of internal and third-party projects. For all approved CAPEX projects this role will be responsible for the communication with third party contractors and the reporting of project schedules, quotes, and budgets to the Director of Store Operations and the CFO to ensure all projects are completed in a timely, accurate and cost-effective manner. Collaborate internally with individual store safety teams to review and develop effective and timely solutions to safety issues , as well as communicate with outside contractors to conduct routine safety audits to identify various safety hazards and enforce corrective actions. Knowledge and communication of current safety codes, regulations and requirements to staff and store level management is required to ensure safe and efficient working environments.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Facility Maintenance:

• Create, document, and communicate preventative maintenance schedules for all facilities and equipment across all store locations
• Develop and recommend efficient and cost-effective maintenance solutions, evaluating internal staff capabilities and sourcing outside vendors and contractors for quotes as needed
• Oversees and document the execution of all preventative maintenance schedules, ensuring all tasks are completed in a timely manner and in accordance with OSHA regulations and company policies
• Work with the CFO to assist in the development and documentation of scopes and budgets of large- and small-scale capital expenditure projects
• Manage the contractor selection process, reviewing the quality of work, vendor specific skills and quotes of different parties
• Utilize project management software to communicate project schedule, deliverable content, project adjustments, field reports and budgeting costs
• Work with third party or selected contractors to establish and communicate work procedures in accordance with company policies and procedures
• Conduct routine site walkthroughs to evaluate the quality of work and the pace of completion to ensure compliance with company policies, mitigation of accidents, damage, or project delays and reduce the risk of cost overruns
• Conduct reviews of completed internal and third-party maintenance work, assessing the quality of work and identifying any issues with the execution
• Support maintenance staff in the completion of facility maintenance, offering knowledge of mechanical, electrical, plumbing systems and operational equipment as needed
• Communicate with store level management to respond to emergency maintenance as needed
• Provide effective training and support to new and existing managers and company employees, communicating company policies and procedures and offering knowledge of various equipment systems
• Effectively assess the scope of all maintenance work to effectively utilize and coordinate both internal company resources as well as the appropriate use of approved third part vendors
• Collaborate with the Director of Stores and CFO to provide insight and recommendations in the development of the annual maintenance budget
• Ensure all required internal and external administrative tasks including the filing of paperwork to obtain all required state and local permits are completed
• Complete all other tasks as assigned

Safety training:

• Create, implement, and maintain health and safety policies, procedures and trainings across all store locations
• Maintain current knowledge of OSHA standards and guidelines to ensure all store locations and company policies are in compliance with state and federal laws
• Conduct periodical safety audits across all store locations, identifying, documenting, and communicating safety issues to the correct management channel in a timely manner
• Lead investigations into all accidents or incidents to discover root causes and document the worker's compensation claim process
• Monitor the execution or corrective action plan of all identified safety issues, establishing
• Support Human Resources in the maintenance of records and documentation of employee safety training completion, audit reports and corrective action plans
• Lead periodical safety meetings, setting the safety agenda and recommending department goals and initiatives to senior management
• Complete all other tasks as assigned by management

COMPETENCIES

• Leadership and Coaching
• Strong Written and Verbal Communication
• Ability to Self-Direct and Work Independently
• Well Organized/Attention to Detail
• Ability to Maintain Productive Working Relationships with Colleagues Both Inside and Outside the Organization
• Strong Work Ethic
• Project Management Skills

PREFERRED EDUCATION AND EXPERIENCE

7+ years' experience in a progressive facility maintenance role with 3 years of supervisory or managerial experience required. Demonstrated knowledge of electrical and plumbing systems as well as knowledge of mechanical functions and repairs. Demonstrated knowledge of project management processes, including the effective utilization of project checklists. Completion of OSHA 10- and 30-hour safety courses preferred but not required. Working knowledge or experience utilizing maintenance management and project management software. Proficient in Microsoft Office Suite, including Excel, Word, and Outlook.

WORK ENVIRONMENT

This job operates in an active retail store environment. Role requires travel been multiple locations. This job may be either indoors or outdoors or both.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

This position requires frequent standing, walking, climbing, stooping, kneeling, crouching and / or crawling. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

POSITION TYPE / EXPECTED HOURS OF WORK

Monday-Friday, hours of work vary by schedule and season. Must be available to work evenings, weekends, and holidays as needed

EEO STATEMENT

Mahoney's provides equal employment opportunities to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, pregnancy, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job tags

Salary

$90k