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Location

Dekalb, IL | United States

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Job description

Full-Time/Part Time: Full-Time

Overview:

Northern Illinois University Intercollegiate Athletics is hiring an Accounting Assistant for the Athletics Business Office. This position is full-time with benefits and will report directly to the Associate Athletic Director for the Athletics Business Office ( ABO ).

Position Summary:

Under the general supervision of the Associate Athletic Director, this position will maintain fiscal records, process-related paperwork and assist in compiling reports for assigned areas and cost centers.

Essential Duties and Responsibilities:

Fiscal Reconciliations

• Responsible for quarterly reconciliation of assigned sports budgets.
• Examines accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
• Quarterly meetings with assigned sports/units supervisor/head coach, sport administrator, Associate AD/ ABO , and the Sr. Associate AD/HR and Finance Administration.
• Management and upkeep of financial database entries for assigned sports/units and P-Card reconciliations for assigned sports/units.

Purchase Orders & Invoice Payments

• Responsible for Purchase Order submissions for assigned sports/units.
• Liaison to Accounts Payable, Procurement, and Office of General Council as required for assigned sports/units.
• Responsible for OnBase invoice processing of assigned sports/units to include PO submissions, department approvals, and payment processing.

Expense Reimbursements

• Responsible for travel expense reimbursements, to include the review of submissions and executing the sign off process.
• Follow up with staff to complete the travel reconciliations.
• Upon presentation of receipts and pertinent data from traveler, obtain authorized signatures and forward in a timely fashion in order to assure proper deadlines are met in the general accounting office and clearance of outstanding obligations in cost centers.
• Review vouchers for team travel and recruiting when appropriate.
• Create check requests for NIU Athletics employee's personal reimbursements.

Transportation Requests

• Responsible for transportation requests for assigned sports working with NIU Transportation, as required, to process requests and follow up with staff to complete or reconcile any issues that arise.

Departmental needs

• Other duties as assigned to include filing, cash handling of $1,000 – $5,000 monthly, and greeting office patrons.

Specialty Factors (Civil Service):

None

Minimum Required Qualifications (Civil Service):

1. High school diploma or equivalent.
2. Any one or combination totaling one (1) year (12 months) from the categories below:
   1. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
      • 6 semester hours equals one (1) year (12 months)

   2. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
   3. Work experience in bookkeeping, office support, or closely related experience.

Minimum Required Qualifications (SPS):

N/A

Salary: $31,200.00-$33,150.00/anually

Application Procedure:

Required Procedures:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
   • If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.

2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
3. Please monitor your e-mail for further information regarding your application. Emails will be generated from [email protected] and [email protected] . Please add these emails to your address book to ensure timely delivery of any future communication.
4. Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.

• Credentials Assessment Examination:
  • The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
  • Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
  • After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Accounting Assistant for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
  • Applicants who may assume they do not meet the exact minimum qualifications are still invited to apply. Within the application documents, applicants should be sure to explain how their credentials and related qualifications address the requested minimum requirements.
• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University's benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

EEO Statement Summary:

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
[email protected]
815-753-5560

About Northern Illinois University

Northern Illinois University's vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach.The mission of Northern Illinois University is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.

Connections working at Northern Illinois University

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