Program coordinator

Location

Chicago, IL | United States

Job description

Position: Fellows Program Coordinator

Location: Remote (schedule based on your time zone)

Compensation: $4,550 -$6,370/month (commensurate with experience)

Start Date: 6/10/2024

End Date: 11/30/2024

Position Summary:

Reporting to the Fellows Program Director, the Fellows Program Coordinator is responsible for the implementation and coordination of Progressive Turnout Project’s (PTP) 2024 Campaign Fellows program, which embeds voter contact-focused staffers (i.e. Campaign Fellows) on state and federal Democratic campaigns. This includes:

• Working with targeted campaigns or state parties to enroll Fellows

• Providing weekly virtual orientation
• Facilitating at least three daily virtual discussion groups Monday through Friday to review direct voter contact training topics
• Scheduling and holding virtual one-on-one meetings with Fellows as needed
• Ensuring Fellows are meeting program expectations

You will be a good fit for this role if you are self-motivated, energetic, have the capacity to facilitate frequent online meetings, and are passionate about coaching and training PTP staff placed on targeted Democratic campaigns in federal and state legislative races about political organizing and getting out the vote. Interviews for this position will be scheduled virtually. This position will require travel to Chicago the week of June 10, 2024 and may include weekend travel to PTP targeted campaign districts as needed throughout September and October 2024.

This is a remote position and may be performed anywhere in the United States, with a daily schedule based on your time zone. As a full-time employee, you are eligible for benefits, including employer-sponsored health, dental, and vision insurance, FSA, 401(k), student loan repayment assistance, paid time off, and paid holidays.

There are no formal education requirements for this position. People of all backgrounds are encouraged to apply.

Responsibilities:

• Communicate with prospective Fellows and enroll them into our program
• Assign, organize, and manage the placement of Campaign Fellows in virtual discussion groups
• Coordinate and facilitate virtual weekly orientation, multiple daily discussion groups (at least 3 per day), comprehension checks, coaching, and one-on-one meetings with Fellows
• Make sure Fellows meet program requirements by monitoring and tracking these steps using Google Suite products
• Communicate daily with individual Fellows through calls, texts, and emails for the purpose of receiving status updates and providing guidance where needed to meet requirements, and communicate effectively with the Fellows Program Director
• Drive the onboarding, training, and continued coaching of all Fellows on a specific timeline, ensuring timely completion of tasks in line with program objectives
• Other responsibilities as assigned

Qualifications (You will be a good fit if):

• You have at least 2 cycles of Field experience or equivalent organizing experience that shows increasing responsibility and leadership
• You have experience managing relationships with a variety of stakeholders and escalating issues to leadership
• You have exceptional presentation skills that you have used to communicate to and facilitate conversations with diverse audiences
• You’re proficient in G Suite Products (Gmail, Sheets, Calendar, Drive, etc)
• You are comfortable making cold calls, sending text messages, and emailing to proactively engage others
• You often approach high-pressure situations with patience, courtesy, and respect and know when there is a need to escalate high priority issues to leadership
• You consistently deliver solutions in a creative and imaginative manner while setting a standard for others
• You are exceptionally well organized with intense attention to detail and process
• You must be comfortable with a day-to-day schedule that may fluctuate based on meetings and program needs, including early morning or late evening work

Preferred Qualifications (Not required but helpful):

• You are proficient in VAN (especially list building, turf cutting, monitoring canvass results, and managing MiniVAN users)

• You have experience in various campaign roles (e.g. campaign manager, treasurer, call time manager, regional field director)
• You have experience hiring and managing paid staff; with additional focus on staff professional development

Questions about the position may be directed to [email protected].

About PTP:
Progressive Turnout Project is dedicated to mobilizing the Democratic Party and defending democracy. Our voter turnout initiatives are solely focused on motivating Democrats to exercise their right to vote. All our work at Progressive Turnout Project is to build power for the long term. Through data-driven research, we design, test, and deploy specialized voter turnout programs. We’re here to share resources, implement strategy, and offer our expertise for the advancement of Democrats and democracy itself.

Progressive Turnout Project is committed to building a staff that reflects the diverse communities that make up our country and the progressive movement. PTP is an Equal Opportunity Employer and it is PTP’s policy to recruit, hire, train, promote, and administer any and all personnel actions without regard to age, color, creed, disability, economic status, ethnic identity, gender identity, national origin race, religion, sex, sexual orientation, veterans status, or any other basis prohibited by applicable law.

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