Administrative Associate 3
Location
Palo Alto, CA | United States
Job description
Title: Administrative Associate 3
Pay Rate: $43/hr
Job Type: 5+ month contract
Shift(s): Part-time; Mon - Thurs, 9am-1pm
Location: Palo Alto, CA 94305 (On-site)
Job Code: JPC-9477/1294963
*Background Check Required*
Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).
Job Description:
We are seeking an Administrative Assistant to facilitate a high level of programmatic and administrative support for Stanford Medicine's Chief Strategy Officer and Senior Associate Dean. The ideal candidate will be a self-starter, with incredible attention to detail, impeccable follow-through, and is able to work largely independently. They will have a high degree of integrity, demonstrate outstanding teamwork, and be comfortable in an evolving team.
Specific duties include:
- Prioritize and address inquiries and requests for the Chief Strategy Office (e.g project requests, information requests, meeting requests) with minimal supervision.
- Organize and maintain confidential records and files for the CSO, including materials of a highly sensitive or complex nature, ensuring the security of such information; maintain filing systems.
- Process and monitor routine financial transactions for multiple projects from multiple funding sources, including basic budget preparation and submitting reimbursements.
- Plan and arrange travel in compliance with hospital and university policies.
- Deliver programmatic and administrative support for in-person and virtual team meetings and summits/workshops/seminars, including scheduling, booking rooms, event registration and promotion, inviting and coordinating speakers, drafting agendas, preparing materials and handouts, and drafting and distributing meeting minutes.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, conference and seminar materials, complex reports, brochures, and displays.
- Serve as a back to the Chief Strategy Officer's Executive Assistant.
Education & Experience (Required):
- High school diploma and six years of administrative experience , or combination of education and relevant experience.
- Advanced computer skills and demonstrated experience with office software and email applications.
- Proven success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions.
TEKBERRY OFFERS A $100 payment FOR REFERRALS!
Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).
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