Location
Tucson, AZ | United States
Job description
Posting Number
req18897
Department
School of Information
Department Website Link
ischool.arizona.edu
Location
Main Campus
Address
Tucson, AZ USA
Position Highlights
This position involves organizing documentation for faculty promotions and reviews, providing guidance on university policies, and assisting with academic events and faculty development programs. This position supports faculty and administrative staff, ensuring the smooth operation of faculty-related processes and events.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities
- Manage documentation and processes for promotion and tenure cases as well as other kinds of reviews, such as retention/third-year reviews, annual performance reviews, and the Post-Tenure Review/Dean’s-Level Audit and other faculty matters. This includes working with candidates to provide all necessary documentation, review documentation and edit as necessary, work with external collaborators for external review letters, as well as submitting and tracking the packets.
- Provides procedural guidance to faculty, committee chairs, and staff to ensure compliance with faculty affairs processes.
- Stays informed of university policies, participates in focus groups, and makes recommendations for improving efficiency in alignment with institutional guidelines.
- Maintains schedules and lists, to include promotion clock delay lists, faculty lists, mandatory promotion schedules, post-tenure audit schedules, and sabbatical schedules.
- Reviews, interprets, writes, and implements policy changes.
- Create and maintain pages for PNT to include workbooks, web pages, training guides, policy, and procedures.
- Coordinates sabbaticals and leaves including related post-sabbatical reporting.
- Researches data and analyzes it to generate reports for representatives in the Dean's Office.
- Designs and updates guides including committee charges, dossier preparation guides, electronic system user guides, and timelines with assignments.
- Work with faculty on the Annual Review by creating the Activity Input forms for each faculty member and working with the review committee to submit reviews.
- Assure faculty advisors are given appropriate provisioning.
- Work with visiting scholars on J-1 Visa requests.
- Submit H-1B Visa applications for newly hired international faculty.
- Oversee faculty search processes and manage campus visits/itineraries/travel plans for faculty candidates.
- Oversee faculty meetings, agendas, minutes important for accreditation and other review processes.
- Coordinates the iSchool's mentoring program to include meetings, connections, and communications.
- Supports faculty in the submission and nomination of faculty, staff, and students for awards that are internal to the college, opportunities on campus, or disciplinary and scholarly honors.
- Participates in faculty search committees as needed.
- General iSchool Administrative Support.
- Aid the events team with convocation and similar academic events.
- Support faculty committees in their work as needed.
- Provides administrative support for the Associate Dean, Faculty Affairs.
- Support of Faculty on behalf of the Assoc. Dean, Research.
- Tracks COI and COC matters (e.g., timed reporting, communicating with faculty).
- Manages weekly iSchool research digest (research news for the faculty/post docs/grad students).
- Provide administrative support including calendaring and coordinating of complex and large-proposal meetings for faculty and research personnel.
- Tracks certain administrative processes and documents related to sponsored projects.
- Engage with alumni and industry partners to explore research opportunities for graduate students and faculty.
- Aids the events team with research panels, research center events, etc.
- Manages the research awards program.
- Tracks and manages signatures/response time for IRB requests for approval.
- Perform other duties as assigned in support of the Assoc. Dean, Research.
Knowledge, Skills and Abilities:
- Familiarity with promotion and tenure processes within universities
- Skills in developing grant search profiles
- Familiarity with State and Federal Conflict of Interest regulations
- Familiarity with reporting requirements for Federal and Private funded projects
- Familiarity with Institutional Review Board processes
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications
- Experience in overseeing documentation and processes for promotion and tenure, retention reviews, annual assessments, post-tenure audits, and dean-level audits, including coordination with external reviewers and managing the overall review process.
- Experience in faculty affairs, compliance, and university policies, ensuring up-to-date knowledge and participation in policy improvement initiatives.
- Experience in critically analyzing, drafting, and revising policies and procedures and creating essential guides, digital resources, and training materials tailored to faculty needs.
- Experience fostering communication and collaboration among faculty, staff, and students, particularly in coordinating nominations and awards and participating in faculty search committees.
- Experience in supporting academic events, faculty committees, visa processing, faculty search processes, and managing meetings essential for accreditation and review processes.
FLSA
Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Academic Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$65,687 - $85,393
Compensation Type
salary at 1.0 full-time equivalency (FTE)
Grade
9
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum
$65687
Grade Range Midpoint
$85393
Grade Range Maximum
$105099
Career Stream and Level
PC2
Job Family
Academic Affairs
Job Function
Academic Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
3/4/2024
Expected End Date
Contact Information for Candidates
Jamie Lee,
[email protected]
Open Date
2/19/2024
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].
Job tags
Salary
