Project specialist - bilingual
Location
Eugene, OR | United States
Job description
Full job description
Posting Details
AA/EEO Statement
AA/EEO Statement:
Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.
Veterans Statement
Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586.
- Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, [email protected], 541-463-3970.
- Lane Community College ensures that all documentation submitted to HR will remain confidential.
Position Information:
Posting Number:
240008
Job Title:
Admissions Project Specialist II - Bilingual
Applicant Notification:
Department Information
The International Programs at Lane Community College is seeking to hire an International Programs Admissions Project Specialist II.
Search Information
- Provide all documents as requested; a resume may not take the place of any one section of the application.
- Unofficial Transcripts are required for this position at the time of application. See instructions below.
- Incomplete applications will not be considered.
Location:
Main Campus
Classification:
Project Specialist II
Position Type:
Classified
Anticipated Start Date:
Upon Hire
Salary/Wage:
Annual
Salary/Wage Range:
Hourly Wage of $23.51 - $34.48 (Classified Level 13)
Salary/Compensation Statement:
- Hourly wage reflects an approximate annual salary of $48,902 – $71,716.
- New employees may not be placed on the salary schedule higher than any current employee in this classification with the same or greater number of years’ relevant experience.
- Lane’s robust Benefits package includes a generous contribution toward medical, dental and vision insurance, basic term life insurance, long term disability, vacation leave, personal time and paid sick leave.
- Lane Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program . Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
Grant Statement:
Continuation of position is contingent upon grant-funding.
Working Schedule:
- Generally Monday – Friday, 8:00 am – 5:00 pm.
- Variable work hours based upon department needs; Evenings and weekends may occasionally be required.
FLSA:
Non-Exempt
Position Status:
Permanent
Full/Part:
Full-Time
Annual Schedule:
260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:
POSTING TEXT
Posting Date:
02/07/2024
Closing Date:
03/05/2024
Applicant Pool:
No
Open Until Filled:
No
Required QUALIFICATIONS
Required Education:
- Bachelor’s degree with coursework in education, Global Students, International Affairs, International Education, International Business, Marketing, Social Science, or another related area from an accredited institution.
Required Experience:
- Two years of experience working with international (F-1 or J-1) students in a service-oriented environment.
- Fluency in English and fluency in at least 1 additional world language.
Licensure or Certification Requirements
Conditions of Employment:
- Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail.
- Must work and reside in the state of Oregon at the time their work is being performed.
Preferred QUALIFICATIONS
Preferred Education
Master’s degree in education, Global Students, International Affairs, International Education, International Business, Marketing, Social Science, or another related discipline from an accredited institution.
Preferred Experience
- Experience with Banner, TargetX or other student management systems.
- Experience with college international admissions policies and procedures, application review, evaluating/reviewing foreign and domestic transcripts, etc.
- Experience with state and federal legal issues in higher education.
- Demonstrated ability to work effectively within a diverse, multicultural environment.
- Experience in project development, implementation, and coordination.
- Experience successfully working with admissions and recruitment using a customer relationship management system (CRM).
Language Statement
We welcome multilingual applicants who can support and welcome all students.
This position requires fluency in English and fluency in at least 1 additional world language.
Bilingual/Multicultural Statement:
Inclusiveness, diversity, and equity are integral to Lane’s commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:
We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:
The Admissions Project Specialist is an equity-minded individual with international admissions experience. They have primary responsibilities for the processing and reviewing of applications from prospective international students. The Admission Project Specialist works closely with our Recruitment and Retention Teams assisting prospective and new students through a variety of outreach efforts. They are responsible for reviewing and analyzing admission documentation. The Specialist assists with resolving barriers to enrollment and ensures compliance with related rules and regulations and supports broader department goals and initiatives. The Admissions Project Specialist serves as a Designated School Official (DSO) as defined by the Student and Exchange Visitor Program (SEVP). This person must exhibit cultural humility and agility, with the ability and commitment to work with individuals from diverse backgrounds.
Essential Functions:
Admission Services
- Serve as a Designated School Official (DSO) creating and maintaining initial immigration documents for incoming students.
- Receives and evaluates application materials and makes admissions recommendations to the International Programs Leadership Team.
- Processes all international applications and communicate with prospective students regarding their application and additional required materials needed.
- Attends International staff meetings and is prepared to report on student admissions and statistics.
- Maintains a steady flow of communication via email, traditional mail, social media, phone calls, and texts with prospective students and applied students in order to establish a relationship between the student and Lane Community College.
- Coordinate work flow by implementing procedures to accomplish program objectives, and day-to-day operations in consultation with the Director and the recruitment team.
- In conjunction with the recruitment team, support students in successfully navigating the F-1 visa attainment including online visa advising sessions and proactive communication to students regarding required steps.
- Assist with staff training opportunities and needs related to admissions policies and procedures.
- Connect students with resources and make referrals to campus and community partners.
- Review admissions documents and determine student readiness for credit or ESL.
- Manage communication plan for International programs through our systems.
- Provide regular reports to the Director.
Systems and Data Services
- Complete data entry for inquiries in the college’s appropriate customer relationship management system.
- Build and maintain students records in college wide database.
- Complete and build database processes to support the transition of students records through the admission funnel.
- Develop documentation of processes related to systems and admission.
- Leads the implementation of systems and software for the office in conjunction with Systems coordinators.
- Lead the implementation of communication plan in student recruitment system
- Maintain up-to-date records for Agencies and partners using our department systems.
- Build and maintain monthly, quarterly and annual reports of admission, scholarship, and inquiry information.
Project/Program Support
- Participates in execution of special projects in conjunction with the goals and objectives of the department.
- Maintains current knowledge of Lane’s academic, student life, support services, housing, recreational, social, extra-curricular, and financial aid programs, and communicates this information to prospective students.
- Assists with the coordination of work flow and data between Recruitment, Admissions, and Retention.
- Execute mailings and electronic communication for the recruitment and admission processes.
- Perform special projects and additional duties as assigned by the Leadership Team.
- Ensure data integrity in collaboration with the Enrollment Department, International Recruitment and Retention.
- Ensure that student inquiries are responded to promptly and support the Recruitment and Retention staff in coordinating the required paperwork and legalities; troubleshoot admission concerns.
- Ensure College compliance with federally mandated regulations concerning non-immigrant student visas and related documentation.
- Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students.
- Other duties as assigned.
Equity and Inclusion
- Demonstrate Lane Community College’s core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities.
- Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran’s status, nationality, age, language, origin or employment status.
- Must demonstrate an active concern for meeting the needs of students, staff, and the public.
- Actively assist with ADA compliance in conjunction with Lane Community College’s Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:
Reports to and works under the supervision of the International Programs Director. Work is performed independently based on previous knowledge and professional judgment, according to local, state and federal regulations, applicable laws, College policies and program guidelines.
This position assists with the coordination of and leads the work of administrative assistants/staff and works in collaboration with other program coordinators and assistant directors. This position assists with work plans, may assign tasks, provides priorities, and assists with training staff.
This position is available to answer questions and troubleshoot problems on a daily basis and may have input into hiring decisions and performance evaluations.
Physical Demands/Working Environment:
This position works indoors under a normal office working environment and is exposed to usual office working conditions that includes office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Work may require transporting materials up to twenty-five (25) pounds. Work Safely.
Knowledge Skills and Abilities:
Knowledge of, Skill in, and Ability to:
- Knowledge of college policies and procedures.
- Strong recent working knowledge, training, and experience as a Designated School Official (DSO) for F-1 visa students, especially as it pertains to International Student Admissions and the issuance of I-20s.
- Knowledge of issues facing diverse groups (e.g. low-socioeconomic, first-generation, students with disabilities, underrepresented students of color, non-traditional, and under-prepared individuals).
- Strong written and oral communication skills.
- High-level organizational skills with the ability to prioritize and multitask effectively in a fast-paced, detail-oriented, and time-sensitive environment.
- Ability to diligently attend to details and pursues quality in accomplishing tasks.
- Skill proficiency with MS Office Suite (or similar).
- Skill in database management.
- Ability to work collaboratively with diverse internal and external constituencies.
- Ability to be a Designated School Official (DSO) as required by the Student and Exchange Visitor Program (SEVP).
- Ability to recognize situations that warrant initiative and move forward without hesitation; resolving issues, problems, or situations.
- Ability to maintain the confidentiality of records and information.
- Ability to maintain accurate immigration/SEVIS records in the assigned database.
- Ability to produce professional correspondence, documents, data reports, and presentations.
Applicant Instructions:
Applicant Instructions
- Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties.
- Resume / Curriculum Vitae (CV) may not take the place of any section in the application.
Required Documents
To be considered a candidate for this position, all of the following must be included in the application package:
1. Application – Complete and submit online via the applicant portal.
2. Resume – Comprehensive of experience, education, and accomplishments.
3. Cover Letter – Clearly detailing how you meet the qualifications for the position.
4. Transcripts – See instructions below.
If applicable:
DD214 – Veterans, please fax, email, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College; Zack Roush, [email protected], 541-463-5473, Fax: 541-463-3970
Additional documents and letters of reference are not accepted.
Questions?
- For assistance with the online application call Human Resources at 541-463-5586
- For position questions contact Zack Roush, [email protected], 541-463-5473
How to monitor your application
1. Enter [email protected] into your Safe Senders list. Notifications will be sent toward the end of the search process.
2. Visit your Employment Opportunities account. The main page will show your status in the search.
Positions close at 9:00 pm.
Transcript Instructions:
Transcripts are Required
In order to be considered for the position unofficial transcripts must be provided.
Attach under “Optional Document”, fax, email, deliver or mail to:
Lane Community College
Human Resources
Posting #230038 Attn: Zachary Roush
4000 E 30th Ave
Building #3/ 1st Floor
Eugene, OR 97405
Fax: (541) 463-5473
Email: [email protected]
College and Division Information:
Department Information
Our International Programs at lane offers comprehensive student support services. Each term, Lane International programs advises international students through our International English program, 2+2 and 2+1 transfer programs, and nationally accredited technical programs.
College Information
The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce.
Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities.
History
Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College.
One of the advantages of working at Lane is living in the area. Lane’s main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprising the second largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from the main campus. The area’s scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what’s new at Eugene, Cascades & Oregon Coast (link is external).
Union Association:
LCC Employees Federation (Classified)
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How will your multicultural experience enhance student learning? (Maximum 1500 characters, spaces included.)
(Open Ended Question)
Hiring Documents
Required Documents
Optional Documents
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