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Location

Henrico, VA | United States

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Job description

The Accounts Payable Specialist is primarily responsible for receiving and paying invoices, completing daily dealer payments via file, and cutting credit refunds to customers. In addition, it is the responsibility of the accounts payable specialist to review invoices for accuracy and always communicate in a professional manner.

• Process recurring and one-time invoices accurately and in a timely manner through various payment methods such as ACH, credit card and physical checks.
• Coordinate proper approval and ensure accuracy of check requests for management.
• Set up and maintain an electronic record and filing system of accounts payable vendor files and other invoices.
• Void checks in a timely manner when requested by accounting or management.
• Process EFT and dealer payments accurately and in a timely manner while reconciling to daily new volume reports.
• Complete the Rate Restriction and Indiana CBPF reviews weekly to ensure compliance with state laws.
• Update and distribute the weekly insurance file for the Loan Servicing department.
• Reconcile the credit card statements for employees to ensure proper general ledger activity.
• Upload the daily positive pay file to Prologue.
• Process and mail out weekly credit refund payments for customers due to overpayments and payoffs on accounts.
• Review and complete audits on assigned accounts for the quarterly QA review.
• Research, identify and correct all billing inquiries received both internally and externally.
• Download and save the monthly Lexis Nexis, Transunion, and Fast Data reports.
• Upload pdfs of invoices to prologue as blobs and ensure accuracy while completing the blob review.
• Notate accounts in the loan servicing system upon successful payment of invoices.
• Complete the weekly Megasys check export for upload to prologue.
• Complete the yearly 1099 processes for vendors and customers.
• Review and balance the monthly check register totals to match the figure given by accounting.
• Handle, call and follow up on GAP cancellations for paid if full accounts to ensure that compliance is met under applicable state laws.
• Post journal entries for GAP refunds received.

 

Knowledge:

One to two years or more of experience in accounts payable or automobile financing environment. Experience and a level of proficiency with Microsoft Office (Outlook, Word, Excel, and Power Point) required. Proficient computer skills and typing skills.

 

Skills:

The Accounts Payable Specialist must possess excellent verbal and written communication skills, interpersonal skills, organizational skills, and good judgement for professional contact with customers, co-workers, 3rd parties and vendors. Must be a highly motivated team player and work cooperatively with peers, employees, managers, and other departments. The individual must have good organizational skills and be able to multitask in a fast-paced environment. Other skills required include rapport building, problem solving, attention to detail, accuracy in mathematical calculations, analytical ability, good PC and computer literacy, and professional telephone etiquette. The individual must maintain an updated knowledge of collection laws and regulations. Must demonstrate proficiency in the navigation through Megasys.

 

Abilities:

Able to communicate effectively with people at all levels. Must have excellent active listening skills and be able to work independently or with a team. The Accounts Payable Specialist must be able to multi-task in a fast-paced environment with deadlines and performance standards. In addition, they must have the ability to maintain confidentiality.

 

Education:

High School Diploma or equivalent required. College level courses in business preferred. Courses in banking and credit and collection law are encouraged. Without a degree, equivalent relevant work experience will be considered.

 

Physical Demands:

Employee may experience the following physical demands for extended periods of time: view computer monitor, keyboarding, talking on the phone, sitting for a long period of time, filing motion fingers/hands/wrists, lifting boxes no heavier than 30 pounds and standing/walking. Employee may push a mail cart no heavier than 40 pounds. Employee may be required to perform some travel during working hours. Employee must possess a valid driver license and auto insurance. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions.

 

Work Environment:

Work is performed in an operational office environment. The work environment can be stressful at times.

 

 

High School Diploma/GED
Financial - CONSUMER FINANCIAL SERVICES

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Job tags

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Salary