Louisiana State University
Location
Baton Rouge, LA | United States
Job description
All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Job Posting Title:
Business Coordinator
Position Type:
Department:
Work Location:
Pay Grade:
Job Description:
As an equal opportunity/affirmative action employer, LSU Athletics acknowledges the impacts of implicit bias and structural inequity that can impede the creation of a vibrant and representative workforce. We recognize the benefits of diverse perspectives in leadership and of equity in the distribution of organizational resources and opportunities. Therefore, we are committed to eliminating barriers to create a better future for our employees, partners and community. To the fair consideration, employment, retention and advancement of qualified applicants, we welcome the unique contributions that individuals bring in terms of their education, race, ethnicity, national origin, gender, sexual orientation, gender identity/expression, age, spirituality, socio-economic status, ability, family status, veteran’s status, experiences, opinions, and ideas. Forever LSU.
The Business Coordinator is responsible for assisting the Business Office with travel related duties as well as general business duties. This position will monitor budgeting for team travel accounts as well as processing travel related transactions. This position is also responsible for processing general business duties including invoice processing and processing expense reports for LaCarte transactions.
35% Assist Travel Manager with the coordination of direct billing for travel related expenses. Audit and reconcile direct billings of hotels for team travel, recruits, airline travel, air charters, bus charters, etc. Review invoices for accuracy regarding pricing, taxes, etc. Work directly with vendors to resolve any discrepancies. Ensure expenses are processed in a timely manner. Authorize and process invoices for payment. Create expense reports for transactions processed via LaCarte card. Confer with employees of all Athletic sports and offices pertaining to the status of travel expense reimbursements or travel advances.
20% Audit and review approximately 1000 invoices per year for various goods and services. Review invoices for accuracy regarding pricing, taxes, shipping and items shipped, etc. Contact department heads to obtain approval to pay invoices. Work directly with vendors to resolve any discrepancies, obtain credits, etc. Authorize and process invoices for payment. Initiate journal entries to ensure accounts are properly credited or debited. Verify encumbrances on purchase orders in WorkDay as invoices are processed. Query WorkDay computer system for invoice payment status. Contact the University Accounts Payable Office for payment discrepancies.
20% Audit and review LaCarte purchasing card transactions for Athletics staff. Ensure transactions are legitimate business expenses according to the LSU Purchasing Dept guidelines. Ensure proper documentation is submitted (invoice, charge slip, packing slip, required forms, etc). Work with cardholders to obtain missing documentation. Create expense reports in the WorkDay system. Ensure transactions are coded to the correct program number and spend category. Assist cardholders with any questions, disputes, etc. Work with campus to resolve any questions or requests for additional information as they complete the final expense report audit.
15% Maintain and monitor team travel budgets. Utilize Excel spreadsheets for accounting purposes (track actual travel expenses for each sport). Review ledgers to ensure appropriate accounting of expenses. Record team travel expenses (airfare, hotel, buses, etc.) on the team travel budget spreadsheet for each sport as they occur. Monitor and track any pending expenses that were incurred but not paid/posted. Assist with the reconciliation of any pending expenses.
10% Cross-train to work other areas within the Athletics Department Business Office and assists in overflow work; Advance and support LSU and Athletics Department core values through personal participation in educational and developmental opportunities, as well as participation in the creation of an inclusive culture consistent with the values of LSU and its Athletics Department. Other duties as assigned.
Minimum Qualifications
Bachelor's degree in Business, Finance, Accounting, Sports Administration or related field; Proficient in the use of Microsoft Office Suite of software (Excel, Word, Outlook). Strong written, verbal, and organizational skills.
Preferred Qualifications
Experience with Workday computer system; Auditing experience; Travel industry experience.
Special or Physical Qualifications
Ability to work extended days and weekends.
Additional Job Description:
Special Instructions:
A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.
Posting Date:
Closing Date (Open Until Filled if No Date Specified):
Additional Position Information:
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N):
LSU is an Equal Opportunity Employer and SAME Agency:
LSU is designated as a
State As a Model Employer (SAME)
agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management ( ).
HCM Contact Information:
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email
. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.Job tags
Salary
