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Location

Carlisle, PA | United States

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Job description

Job Summary/Basic Function:

Under the supervision of the Director of the Women's and Gender Resource Center, the Administrative Associate for DEI will perform varied advanced secretarial and administrative work for the Division. This includes providing regular support for the Women's and Gender Resource Center, the Popel Shaw Center for Race and Ethnicity, the LGBTQ+ Center, and DEI student workers. This position may have contact with high-level administrative offices and other campus departments and must be able to respond as appropriate.

Essential Functions:

• Interpret and explain established policies and procedures in response to inquiries from a variety of sources
• Summarizing reports and information to facilitate review by supervisor, and investigating, evaluating and resolving problems within the scope of position
• Maintains department files, record-keeping systems, and confidential materials
• Provides office operations support such as receiving and screening telephone calls and visitors, scheduling meetings, conference, seminars, and special events, maintaining supervisor's calendar
• Utilizes, maintains and updates databases, software applications, and spreadsheets
• Generate letters, forms, reports, mailings, requests, faxes, credit card statements, office procedures, etc.
• Prepares minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of specialized knowledge of the assigned function
• Monitors and updates inventory, time, budget, payroll, and account records for office, monitors expenditures and performs simple analysis on accounts, authorizes and/or approves payments within established guidelines

Department: Office of Diversity, Equity & Inclusivity

Preferred Qualifications:

Required:

High School Diploma or GED

Driver's license preferred but not required.

1-3 years work experience

Preferred:

Bachelor's Degree

About Dickinson College

Known for its innovative curriculum, Dickinson is a highly selective, private liberal-arts college. One of the nation's oldest colleges, and named in honor of a signer of the U.S. Constitution, Dickinson became the first college chartered in the newly recognized United States in September 1783. Dickinson has just under 900 full and part-time employees - administrators, faculty and staff - and its 144-acre campus is populated by students from 43 U.S. states and territories and 40 foreign countries. More than half of students study abroad through the school's 50 programs in 24 countries on six continents. Dickinson is recognized as a leader among institutions committed to sustainability and green initiatives and is continually recognized by such groups as the Association for the Advancement of Sustainability in Higher Education, Sierra Club, Sustainable Endowments Institute, Princeton Review and Second Nature. Dickinson's stunning campus - featuring beautiful landscaping and buildings made of limestone - is located in the heart of the historic central Pennsylvania town of Carlisle, a key marker in Civil War activity. Founded in 1751, Carlisle, named a "most livable city" by Forbes, i ... s a cosmopolitan town of 20,000 people, nestled between mountains that have long been a destination for outdoor enthusiasts. The Appalachian Trail and several mountain lakes are within easy reach of the campus, as are Hershey Park and historic Gettysburg. The town is a transportation hub linked by highway, rail and air to prominent East Coast cities, with driving times that make these cities readily accessible: Harrisburg, 20 minutes; Gettysburg, 30 minutes; Baltimore, 90 minutes; Washington, D.C., two hours; Philadelphia, two hours; New York, three hours; Pittsburgh, four hours. Dickinson takes pride in its campus wellness and professional development programs, offering an array of opportunities to faculty and staff.

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