Office Administrative Assistant

Location

Normal, IL | United States

Job description

Office Administrative Assistant

Location: 1717 Fort Jesse Rd Ste 3 Normal, IL 61761

Job Summary:

We are seeking an organized, proactive, and goal-oriented Office

Administrative Assistant to ensure the smooth operation of our business. In

addition to greeting office visitors and managing phone calls and emails, you

will have the opportunity to contribute to the development of our office

processes and procedures.

Responsibilities:

·

Office Management and Administrative Tasks:

• Answering phone calls, managing mail and incoming deliveries, and maintaining office supplies
• Scheduling and agenda management for company ownership
• Coordinating and organizing group meetings
• Tracking meeting actions and providing follow-up as needed
• Handling company-wide communications

Vendor and Accounts Payable (AP) Management:

• Managing all incoming emails related to AP, vendors, and other relevant issues
• Maintaining an electronic filing system and vendor list for accounts payable
• Reviewing and comparing vendor pricing
• Managing bill payment and tracking open accounts payable
• Overseeing permits, food licenses, and related payments
• Responding to emergencies (e.g., store power or phone issues)

Deposit Tracking:

• Ensuring timely completion of weekly store deposits
• Providing weekly updates to area managers, directors, and the executive team

Requirements:

• Proven experience as office assistant, office administrator, or in a similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management systems and procedures.
• Problem-solving and decision-making skills.
• Ability to work under pressure and meet tight deadlines.
• Comfortable working in a fast-paced environment.
• High degree of adaptability and flexibility.
• Uphold a strict level of confidentiality.
• Project Management experience preferred.

This Franchisee is an affiliate of several entities which independently own and operate Jimmy John’s Sandwiches franchise locations. Our company is based in Illinois, operating 55+ Jimmy John’s stores in 4 states (Texas, Illinois, Wisconsin and Ohio) and we are continuing to grow with new store development and acquisitions. We strive to be the BEST Jimmy John’s Franchisee group, deliver EXCEPTIONAL customer service and provide GREAT CAREER OPPORTUNITIES to our employees.

Job tags

Salary