Director of facilities

Location

Daytona Beach, FL | United States

Job description

Position Summary:
The Director of Facilities must be a strong leader in the operation of the Museum’s facilities. Key duties include managing direct reports and building collaborative relationships with the Museum’s team, ensuring safety audits are maintained, delegation and assignment of duties addressed in a timely manner, develop strong systems and processes to ensure proactive approaches to the management of the Museum’s facilities, manage all vendor relationships as required, develop new relationships with vendors as required, follow proper project bidding procedures, and develop and manage a multiyear deferred maintenance schedule. This position is accountable for assuring the museums compliance with local, state, and federal codes, regulations and standards related to facilities including commercial kitchens, elevators, generators, fuel tanks and fire safety systems. Responsibilities encompass supervision of all building systems such as, but not limited to, HVAC, plumbing, electrical, landscaping, pest management, irrigation, and janitorial services. The Director of Facilities will oversee and create annual maintenance and fixed asset budget and serve as an instrumental leader in special projects, such as the campus master plan.

Principle Responsibilities:

• Prepare and manage annual maintenance budget and capital expenditure budget.
• Works closely with CFO to create, monitor, and recommend solutions for a multi-year deferred maintenance plan for all campus needs.
• Oversee the operation of systems including HVAC, plumbing, electrical, life safety systems, security systems, emergency generator, roofs, exterior & interior lighting, lock systems, swipe card systems, parking lot areas, painting, pest management, trees/landscaping, etc.
• Maintains positive working relationships with vendors and contractors, in addition to staff, constituents and other departments.
• Collaborative leader in assisting exhibit installations/deinstallations.
• Sources price quotes and follows MOAS bidding procedures for labor, materials, replacement parts, etc. for all facilities maintenance and repair projects.
• Instrumental in attending meetings related to special projects.
• Manages inventory and purchase of electrical and lighting supplies, kitchen appliances, paper products for janitorial services, tools and equipment necessary to run and maintain the facilities.
• Hands-on tasks include maintenance and repair of doors/door hardware, rudimentary electrical repair (lamps, sockets), office furniture, basic carpentry, replacing air filters and more.
• Manage maintenance contracts, regulatory and government inspections, compliance standards, landscaping, HVAC systems, water treatment, boilers, water pumps, sewage pumps, grease traps, life safety systems, elevators, janitorial and more.
• Oversee and participate in scheduling facilities team for rental contract set ups & breakdowns.
• Project Management with Facilities coded items in Museum’s 5-year strategic plan and key team member in the Museum’s master plan process, working with board, staff and firm to coordinate projects related to Master Plan.
• Other duties as assigned by the CFO and Executive Director.

Additional Duties:

• Must be able to walk, stand and climb stairs without reasonable accommodations. The employee is required to stand, walk, stoop, kneel, bend, squat, crouch, crawl, push, pull, climb (ladders)The employee must regularly lift and or move up to 20 pounds, frequently lift or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Lifting and transporting of moderately heavy objects, such as furniture, filing cabinets, equipment, boxes, etc. will be required.
• Must have experience in and show successful management of a team of 3+ people. Must be able to manage Facilities department and related staff professionally and successfully and promote MOAS values.
• Must be able to write clear, concise, and detailed reports, proposals, inventory logs, maintenance logs, along with other internal communications.
• Manage all maintenance, preventative maintenance, improvements, troubleshooting of issues, etc. of multiple buildings, galleries, wings, entrances, exits and all other facilities areas as assigned – both interior and exterior.
• Ability and capability to monitor and use technical equipment, including, but not limited to, computer software, email, alarm system entry and exit procedures, wireless locking systems, wireless lighting control systems, HVAC systems and controls, Trane Tracer system, Reliable Controls, eMerge system, and work order system.

Knowledge, Skills & Abilities:

• Experience using tools and performing general repairs and maintenance.
• Must be available to be on-call after hours to respond to emergency situations.
• Must work a flexible schedule, which may include early mornings, evenings and/or weekends.
• Excellent interpersonal skills to relate and communicate with all levels of the MOAS community.
• Proven ability to thrive in a fast-paced environment. Must be able to work independently and exhibit initiative to solve problems, including tracking situations until appropriate resolution is achieved.
• Must have an operational vehicle and valid FL driver’s license.
• Must be a flexible team player, work well with others, positively receive direction and positively provide direction and conduct annual team performance evaluations.
• Must be organized and be able to successfully provide electronic, digital and /or online documentation of all duties, processes, projects, assignments, etc. and hold Facilities department staff accountable for positively completing all assigned tasks.

Education & Expertise:

• Must be a high school graduate. Bachelor’s Degree in related field with education and/or experience in facilities management preferred.
• Experience overseeing capital projects
• Five (5) years leadership and supervisory experience in facilities management
• Ten (10) years’ progressive work experience in a high-traffic environment with a variety of organizations and in various operational capacities.
• Comprehensive, documented knowledge of methods and techniques of the trades (HVAC, electrical, plumbing, etc.) is essential.
• Experience in vendor management/performance and negotiation of contracts, including analyzing RFP’s and vendor bids to determine best course of action.
• 3 years in a facilities operation’s role with budgetary responsibilities.
• Hands-on experience performing minor repairs and maintenance such as paint, door hardware, light carpentry work, HVAC, plumbing and more.
• Ability to track expenses and fixed assets including staying withing the annual budget.
• Ability to successfully manage and assess all direct reports on a consistent basis as directed.
• Must have proficiency in Microsoft Office 365 programs, fire alarm system operations, ability, and capability to successfully perform functions with various technical computer software programs.
• Ability to interpret blueprints, schematics, drawings, and specifications.

The above description reflects a general overview of responsibilities. This is not intended to be a complete description of requirements that may be inherent in the position. Please contact Director of Operations and Human Resources at [email protected] for more details and to apply. The Museum of Arts and Sciences is an Equal Opportunity Employer and Drug-Free Workplace. Employment will be subject to a pre-employment background check and drug test.

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in Daytona Beach, FL 32114

Job tags

Salary