Location
San Marcos, TX | United States
Job description
Responsibilities:
- Receives office visitors and telephone calls while answering routine inquires and screens calls or callers.
- Takes messages and refers to appropriate County Sheriff’s staff.
- Sorts and files forms, reports, correspondence and related documents.
- Schedules appointments for the Sheriff’s department.
- Attends meetings for and reports to supervisory personnel.
- Conducts research related to the specific case or situation.
- Analyzes complex data.
- Prepares documents for filing.
- Prepares files.
- Examines letters, forms, documents or reports for accuracy and reports for discrepancies to supervisor.
- Maintains departmental records and files.
- Codes, tabulates and assembles statistical and related data.
- Gathers, collates, classifies and posts information to assigned department records and computer system.
- Coordinates access into, within and out of the complex. Answers telephone and relays information between buildings, supervisors, officers and the general public.
- Collects fees and maintains fee collection records.
- Types standard forms, letters and other materials from rough draft and dictating equipment.
- Assists with data entry as needed into the assigned computer system.
- Operates office machines including photocopier, fax, calculator, computer, and adding machine.
- Enters information into computer system and drafts correspondence using computer software Performs. administrative duties, such as filing, photocopying, answering phones and data entry.
- Completes the data entry for the booking process to include: completing paperwork and taking all property, including clothes and money to be held while in custody. Maintains accurate inventory and account of inmate property and money when they are detained. Returns appropriate belongings, such as money or clothing, to inmates when released.
- Picks up, sorts and delivers inmate mail, written materials and supplies to various locations.
- Requisitions supplies and maintains various inventory and records.
- Schedules appointments and keeps calendars.
- Assures the services delivered meet quality and timeliness standards.
- Communicates all changes and problems to supervisor.
- Requires the employee to be able to render credible testimony in any court proceeding to include Justice Courts, County Courts, District Courts and any U.S. Federal Court.
- Performs other duties as assigned.
Knowledge Required:
- Criminal justice system policies and procedures.
- Legal terminology, principles, procedures, documents and forms.
- Office procedures, protocol, policy, customs and practices.
- Scanning equipment and document control.
- File Management and techniques.
- Business letter writing, grammar and punctuation and report preparation.
- Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
Skills Required:
- Analyzing legal documents.
- Coordinating the review and processing of legal documents.
- Performing cashier duties, such as receiving cash, issuing and posting receipts for fee payments or other charges.
- Communicating with attorneys or judges related to case information.
- Drafting correspondence.
- Resolving complex problems.
- Conducting research and presenting information.
- Communicating with victims, law enforcement officers and others involved in criminal justice proceedings.
- Operating a variety of modern office equipment, including a computer.
- Both verbal and written communication.
Ability to:
- Compile data to write clear and comprehensive reports.
- Create effective filing systems, and retrieve and disseminate information.
- Train office personnel.
- Maintain confidential data.
- Understand and carry out verbal and written directions.
- Interpret and process legal data.
- Operate complex databases.
- Work under minimal direction.
- Make independent decisions based on the requirement of statutes, policies and procedures.
- Handle high volumes of detail-oriented work.
- Handle multiple tasks simultaneously.
- Prioritize and work independently.
- Establish and maintain effective working relationships with County employees and officials, judges, attorneys, representatives of outside agencies, and the general public.
- Work all shifts within a 24/7 operation.
Education and/or Experience:
- High School diploma or G.E.D. AND up to one (1) year experience in corrections, security or computer operations is preferred; OR,
- Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Other Qualifications, Certificates, Licenses, Registrations
- Class C TX driver’s license.
- Bilingual preferred. (Spanish and English)
- Notary Public may be required.
- TCIC/NCIC Certification must be obtained as soon as practicable.
- Must complete a 40-hour basic adult correctional training course within one (1) year of employment.
Job tags
Salary
$40.06k - $60.1k
