Contract Logistics Coordinator
Location
Foster, CA | United States
Job description
Foster City, Santa Monica
Contract Duration: 6-36 months
Rate: Negotiable
Responsibilities:
- Excellent employment opportunity for a Contract Logistics Coordinator in the Foster City, Santa Monica area.
- Looking for a Contracts Logistics Coordinator, who will report to the Director of Vendor Outsourcing.
- Responsible for performing contact administrative and logistics activities in support of the entire contract life cycle for Vendor Outsourcing (VO).
- Will be responsible for routing contracts for e-signatures, creating Purchase Requisition (PR) and submission or Purchase Order (PO) after contract is fully approved.
- Also responsible for managing contract request queue, managing stakeholder inquiries regarding Dev-Core and Apttus, contract e-signature inquiries, PR/PO inquiries, invoice inquiries, uploading contract budget data, and other assigned post contract approval activities.
- This position will require the ability to effectively coordinate post-contract approval activities with both internal and external stakeholders.
- The ideal candidate will have strong coordination skills with demonstrated success in managing multiple stakeholders and works collaboratively with cross functional groups to ensure post-contract approval activities are completed to deliver a fully executed contract.
- Manage inquiries from business stakeholders regarding sourcing and contract requests, including managing VO centralized inbox.
- Manage e-Signature queue in Apttus after a contract is fully approved.
- Manage wet-ink signature requests for VO contracts requiring wet-ink signatures.
- Review and revise e-Signature recipients prior to routing contracts for e-Signature and follow-up with signatories to ensure timely execution of contracts.
- Coordinate PO creation activities with Development Finance, including entry and review of contract financial data to ensure PR and POs are created successfully.
- Perform reviews related to PO/PR entries in SAP/Ariba, including and follow-up with relevant teams to update POs when there are PR/PO corrections needed.
- Enter PR data in Ariba/SAP after Apttus submits contract data to Ariba through integration.
- Create manual PRs in Ariba if PRs cannot be created through Apttus/Ariba integration and automation.
- Coordinate activities with development finance with any assistance/questions on PR/PO, including Legacy POs and converted POs from Oracle EBS to SAP.
- Coordinate activities related to invoice related issues with VO contract managers, finance, and business stakeholders.
- Provide weekly updates to CROs regarding sourcing and contracts during the weekly triage calls with key vendors
- Upload contract data, including CRO budget Data into Budget Data Optimization tool
- Serve as a point of contact for any issues related to PR/PO in CAR and Ariba/SAP.
- Perform validation of contract data including approvals for financial compliance
- Expected to complete tasks and projects under minimal supervision and has the ability to manage competing priorities effectively and proficiently.
Experience:
- Candidate has relevant experience in the Pharmaceutical or Biopharmaceutical industry; and, has a BS or BA.
- Required Years of Experience: 5+
- Demonstrates a thorough knowledge of Good Clinical Practice "GCP", Good Pharmacovigilance
- Practices "GVP", Good Laboratory Practice "GLP", Good Documentation Practice "GDP" and ICH E6 R2 compliance requirements.
- Demonstrates a thorough understanding of the end-to-end clinical contracting process, and any associated compliance requirements.
- Top 3 Required Skill Sets: Proven experience creating PR/PO in SAP/Ariba environment, excellent abilities with spreadsheets (MS Excel), Analytical Skills
- Top 3 Nice to Have Skill Sets: Experience with contract lifecycle management systems (i.e., Apttus), experience with DocuSign, experience in drug development setting
Job tags
Salary
