Location
Escondido, CA | United States
Job description
DEPARTMENT: Front Office
REPORTS TO: President of Sound Image
FLSA CLASSIFICATION: Non-Exempt
ESSENTIAL FUNCTIONS :
The Administrative Assistant is responsible for analyzing and approving expenses for Sound Image, greeting and directing visitors to the company; as well as providing administrative support to various other departments.
QUALIFICATIONS/ REQUIREMENTS : The requirements listed below are representative of the knowledge, skill and/or ability required to perform the essential functions of this job while exercising appropriate judgment and discretion.
- Pleasant demeanor when greeting visitors to the company
- Superior customer service attitude
- Strong communication skills with the ability to relate to various groups of internal and external customers
- The ability to exercise judgment and discretion in all matters and to seek supervisor input when necessary
- The ability to maintain confidentiality
- High level attention to detail and accuracy
- Proficient in MS Word and Excel
- Working knowledge of basic office equipment: PC, multi-line telephone, copier, scanner, fax
EDUCATION AND/OR EXPERIENCE:
- High School Diploma
- 3 years' administrative experience in a fast-paced office setting
RESPONSIBILITIES AND DUTIES:
- Take and relay messages as necessary
- Greet guests and answer questions from the general public
- Ensure knowledge of staff movements in and out of the organization
- Receive, sort and deliver mail daily (incoming & outgoing)
- Maintain visitor access sign in/out log
- Organize conference and meeting room bookings
- Assist with AP duties as assigned
- Order and maintain office supplies
- Prepare correspondence and documents as required
- Additional duties as may be assigned
COMPANY CONFORMANCE STATEMENT:
Clair employees at every level are expected to conform to the following:
- Support Clair's Strategic Blueprint, Mission, and Core Values
- Demonstrate a positive attitude
- Maintain regular attendance
- Keep work areas as neat as possible
- Exercise initiative and be open to learning new skills and tasks
- Exercise honesty, integrity, and respect and interact professionally with co-workers, clients, and vendors
- Work effectively as a team contributor on assignments when required
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employee and organizations
- Share responsibility for safety by following all Safety Policies and Procedures
EMPLOYMENT AT WILL
This position description is not intended to create a contract of employment. Employment at Clair Global or any of its subsidiary companies is at-will and either party can terminate the relationship at any time with or without cause and with or without notice.
Job tags
Salary
$20 - $22 per hour
