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Location

Arkansas | United States

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Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via , then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.


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Type of Position: Clerical


Workstudy Position: No


Job Type: Regular


Work Shift:


Sponsorship Available: No


Institution Name: University of Arkansas at Little Rock


The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.


Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.


If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.


For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.


Department: Art and Design


Department's Website:


Summary of Job Duties: The Administrative Analyst will serve as the receptionist, administrative support, and grant/contract support for the School of Art and Design. In this role, the coordinator will collaborate with various units within the college and the university. This position is governed by state and federal laws, and agency/institution policy.



Qualifications:



Required Education and/or Experience

• Formal education is equivalent to a high school diploma.

Preferred Education and/or Experience

• Associate’s degree or higher;
• Experience with Banner, Workday, and/or Degree Works.

Job Duties and Responsibilities:


Manage the office of the School of Art and Design

• Prepare letters, memos, and other departmental documents;
• Respond to inquiries from students, staff, faculty, and the public; Serve as a liaison with adjunct and part-time faculty members;

Manage Finance and Budget:

• Maintain the department budget, initiate purchase requisitions, and monitor expenditures; Manage the department lease and purchase contracts, including office equipment and office and supplies;
• Initiate PAPs for faculty, staff, and student employees;
• Assist in making travel arrangements for visitors, and in filing for travel reimbursement; Manage payroll-related documents, purchase orders, and other procedural forms required by other entities on campus and with the School;

Manage Communications:

• Assist supervisor by maintaining appointment calendar, and prioritizing incoming correspondence;
• Assist in preparing reports, newsletters, outreach materials, and other documents;
• Assist in research and analysis of data pertinent to the School;
• Maintain proficiency in University computer programs and software applications;
• Perform other duties as assigned;

Manage Human Resources:


Supervise work-study students;



Knowledge, Skills, and Abilities:

• Be able to adjust to change and be flexible;
• Be able to make mature, common-sense decisions based on current and/or available knowledge;
• Display a cooperative and approachable attitude and demeanor;
• Be able to display a professional and collegial demeanor;
• Have knowledge of work-related subject area;
• Have knowledge of computers and software applications;
• Be able to demonstrate a working knowledge of basic mathematics;
• Be able to prepare, present, and review oral and written information and reports;
• Be able to analyze financial records and prepare reports;
• Be able to develop, recommend, interpret, and apply policies and procedures;
• Be able to plan, organize, and direct the work of others;
• Be able to work with Microsoft Word and Excel, Banner, and Workday;
• Be able to work simultaneously on multiple projects and demonstrate organizational and prioritization abilities in accomplishing tasks.

Additional Information:


Salary Information: $31,327


Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume


Optional Documents:



Special Instructions to Applicants:


Recruitment Contact Information: Joli Livaudais, Interim Chair, [email protected]


All application materials must be uploaded to the University of Arkansas System Career Site


Please do not send to listed recruitment contact.


Pre-employment Screening Requirements: Criminal Background Check, Financial Credit Check, Sex Offender Registry


The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.


The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.


Persons must have proof of legal authority to work in the United States on the first day of employment.


All application information is subject to public disclosure under the Arkansas Freedom of Information Act.


Constant Physical Activity: Hearing, Lifting, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking


Frequent Physical Activity: Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking


Occasional Physical Activity: Lifting, Pulling, Pushing


Benefits Eligible: Yes

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Salary