STAFF ASSISTANT - 80064433

Location

Saint Petersburg, FL | United States

Job description

Requisition No: 823006 

Agency: Juvenile Justice

Working Title: STAFF ASSISTANT - 80064433

 Pay Plan: Career Service

Position Number: 80064438 

Salary: $1,356.00 Bi-Weekly 

Posting Closing Date: 03/15/2024 

Total Compensation Estimator 

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION AND CONTACT INFORMATION

Location: Wildwood Service Center, St. Petersburg - Pinellas County

Starting Salary: $1,356.00 Bi-Weekly. (In accordance with current spending restriction, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

Contact Person: Administrative Assistant II James Moretz (727) 292-9707

DUTIES AND RESPONSIBILITIES

Responsible for fiscal duties. Serves as the Purchasing Liaison for goods and services. Monitor the system daily for purchase card charges. Ensure that required documentation is accurate and complies with state and department purchasing rules. Prepare Purchase Orders and review My Florida Market Place requisitions. Provide support, guidance, and technical assistance to circuit staff regarding purchasing procedures. Responsible for the travel arrangements and travel vouchers of the Circuit administrative staff. Prepare reports for Circuit Chief Probation Officer of circuit expenditures. Maintains circuit purchasing card compliance and timely payment of invoices. Coordinates and facilitates Circuit purchasing for Circuit 6 probation units.

Responsible for property management. Serves as General Services Liaison. Performs weekly inspection of state-owned building to identifying issues which may adversely impact operations and/or the safe working environment of staff. Requests estimates for repairs and submits facility work orders with the approval of the Chief Probation Officer or designee. Performs general and preventative maintenance tasks as needed, including but not limited to replacing ceiling tiles and light bulbs. Performs janitorial duties as needed, including but not limited to empty all trash and sanitize trash receptacles; sweep and mop floors, clean all glass windows and doors, sweep leaves and/or bugs on outside entrance doors, wipe down or wash any soiled walls or chairs, dust conference room tables and reconfigure the table and chair settings. Conduct fire drills and monitor the status of safety equipment throughout the circuit.

Responsible for Records Retention. Serves as Records Technician. Organize and maintain filing systems for records that require storage in accordance with the retention schedule. Research and identify records for destruction in compliance with department procedures. Coordinate the accessing, retrieval and/or disposal of records maintained in the Circuit. Enter data into the computerized program for tracking all records stored.

Responsible for fleet vehicles assigned to the Circuit. Serves as Fleet Management Liaison. Tracks the Preventive Maintenance for the State Vehicles, as well as maintains the records and coordinates the reservation schedule for usage.

Responsible for administrative support duties. Process and distribute a variety of correspondence; drafts responses as needed; make copies as needed. Performs Human Resources duties and serves as back-up to the Administrative Assistant. Provides training to secretarial staff as needed.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES

A high school diploma or a GED. 

Valid Drivers License.

Proficiency in Microsoft Office.

Knowledge of administrative principles and practices.

Knowledge of office procedures and practices.

Knowledge of the methods of data collection.

Knowledge of the principles and techniques of effective communication.

Knowledge of Ariba On Demand.

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.

Ability to prepare correspondence and administrative reports.

Ability to understand and apply applicable rules, regulations, policies, and procedures.

Ability to utilize problem-solving techniques.

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

PREFERRED QUAILIFICATIONS

One (1) year of secretarial/administrative support experience.

Ability to lift up to 30lbs.

Current or former employee of the State of Florida.

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing

Preference will be given to candidates with knowledge of Ariba On Demand (AOD).

SPECIAL NOTES

Individuals applying for this position need to list all places of employment, to include interning, volunteering & all periods of unemployment.

All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida Candidate Profile. Please provide an explanation of gaps in employment. Incomplete candidate profiles will NOT be considered.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions and the successful completion are conditions of employment.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. And pre-employment drug screening for direct care positions.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. 

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Salary