Location
Indiana | United States
Job description
Project Coordinator Location Hybrid remote in California :
Stanford University is seeking a Project Coordinator to provide financial, administrative, and operational support to the Maternal and Child Health Research Institute (MCHRI). This position will provide support to the Director, Senior Program Manager, and other MCHRI staff which administers a number of research and grant programs including internal sponsored grants and extramural funding. This is a unique hybrid position in which the candidate will provide administrative, financial and operational support to MCHRI as well as leadership across the School of Medicine and Stanford Medicine Children's Health supported by MCHRI grant administration.
We are seeking a motivated candidate with excellent communication and organizational skills, experience with financial tracking/reporting, and a desire to support a fast-paced, growing research program. Our team is dedicated to supporting research that will build a brighter future for mothers and children and we are looking for the right candidate to help support our vision and align with our core team values.
Duties include:
- Develop, prepare, and finalize project budgets, and provide budget justification.
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
- Assist with EPIC research access and requests.
- Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
- Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators. Collaborate with external Research Administrators regarding cost-sharing and cost-recovery for sponsored awards.
- Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.
- Participate in contract closeout process and audit inquiries; submit final reports and certificates.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
- Participate in and contribute to process improvements and group projects.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, arrange travel in compliance with unit, university, and sponsor policies.
- Create complex reports and spreadsheets, which may utilize specialized software and systems.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
- Other duties may also be assigned ~ All members of the Department of Pediatrics are engaged in continuous learning and improvement to foster a culture where diversity, equity, inclusion, and justice are central to all aspects of our work. The Department collectively and publicly commits to continuously promoting anti-racism and equity through its policies, programs, and practices at all levels. ~
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and one year of job-related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
- Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
- Willingness and ability to understand and interpret university policies and procedures.
- Excellent oral, written, and verbal communication skills.
- Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
- Strong accounting skills; knowledge of basic accounting principles.
- Ability to complete Cardinal Curriculum I and II while in position.
- Extreme attention to detail.
- Ability to work well independently, but also to seek assistance when needed.
- Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be completed to remain in this position.
PHYSICAL REQUIREMENTS*:
- Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push and pull objects weighing 11-20 pounds.
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The pay range for this position working in the California Bay area is $32.69-$43.27/hour.
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