Human resource clerk

Location

Hawaii | United States

Job description

Independently performs a variety of human resources clerical work involving the preparation and processing of the full range of personnel actions requiring the interpretation and application of pertinent civil service laws, rules, regulations, policies and procedures; and performs other related duties as required.

 
Distinguishing Characteristics:

 
This class differs from that of the Human Resource Clerk I in that the Human Resource Clerk II performs clerical work within a central human resources agency requiring the extensive interpretation and application of civil service laws, rules, regulations, policies and procedures as a substantially full­time assignment; whereas, the Human Resource Clerk I performs moderately difficult clerical assignments in one or more of the major functional areas of human resource management within a central human resources agency.

 
This class is further distinguished by work which consists of variable sequences of human resource routines that are not completely standardized or prescribed and which may involve deviation from established procedures in new or changing situations or conditions. The work also requires the research in and reference to a variety of standard references, guides and precedents to obtain needed information and to select and adopt methods and procedures. Limited technical assistance to Personnel Management Specialists is provided, however, this work is normally subject to review to insure adherence to applicable policies, procedures, regulations and statutes.The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Prepares and processes requests for personnel actions involving appointments, transfers, promotions, reallocations, resignations, leaves of absence, temporary assignments, etc.;
• Types and/or reviews payroll certification forms and civil service personnel action notices;
• Prepares and reviews various forms such as for medical insurance, personal history statements, etc.;
• Issues, receives and checks application for civil service examinations for completeness, including verification of licenses, certificates, veteran's preference, etc.;
• Prepares and types examination announcements;
• Advises departmental officials, employees and/or the public regarding employment policies, class data and civil service laws, rules, regulations and policies;
• Assists in resolving routine personnel problems, to include answering questions related to the County's comprehensive training program;
• Prepares and processes classification and pay action notifications to involve determining effective dates of actions, assigning position numbers, following up on administrative reviews and appeals, and composing letters;
• Sets up and maintains current position control and other personnel files;
• Types and assembles examination materials, prepares test score distributions, converts test scores, and records examination results;
• Administers and monitors examinations and makes decisions regarding the integrity of applicants taking examinations and upholds the confidentiality and uniformity of the County's examination process;
• Maintains other confidential records, including documents for the various drug and alcohol testing programs;
• Researches and prepares various regular and special statistical and activity reports as required, including those needed for the County's comprehensive training program;
• Prepares circulars and calendars for training courses for distribution to departments;
• Prepares packets and other materials for new employee orientation, follows up with departments to resolve scheduling and attendance matters;
• Composes other routine letters as required;
• May suggest changes to personnel policies and procedures;
• May supervise subordinates.

This is an amendment to the minimum qualification specification for the class PERSONNEL CLERK, which was approved on December 15, 1971, which was retitled to PERSONNEL CLERK II, effective March 29, 2005, and which is to be retitled as HUMAN RESOURCE CLERK II, effective July 1, 2005.

 
APPROVED: March 24, 2006Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three years of clerical experience, two of which shall have involved work relating to human resource activities.

 
Knowledge of: civil service laws, rules, regulations, policies and procedures; basic merit system philosophy; various types of human resource transactions and procedures for processing thereof, and methods for keeping human resource records; range of occupations common to government service; office practices and procedures; use of standard office machines, including a personal computer.

 
Ability to: understand and interpret laws, rules, regulations, policies and procedures; deal tactfully with employees and the public; make arithmetic computations; operate a personal computer; utilize a variety of computer software applications such as word processing and electronic mail; prepare reports; deal tactfully and effectively with the public and employees.

 
Health and Physical Condition:

 
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

 
Physical Effort Grouping: Light

  TEMPORARY POSITIONS:
Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions.

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