Receptionist (Part-Time)

Location

Chandler, AZ | United States

Job description

Location: Rawhide Event Center/Firebird Motorsport Park

Compensation: DOE

FLSA Status: Part-Time; Non-Exempt (30 hours)

Supervisory: No

Report to: Director of Event Sales

Position Overview:

This s u pp o rt po siti o n w ill p r ov i d e the R a whi d e t eam with as s ista n ce a n d su p p o rt as an ad m i n i s trati v e secretary a s w ell as se r v e in a r ec e p t i o n ist ca p aci t y f o r t h e c o m p a n y o v erall. P er f o r m s o ther k e y , critical o ff i c e t a sk a n d d u ties as assi gn ed by the Director of Event Sales.

Responsibilities:

Es s e n t i a l D u t i es & Re s p on s ibi l i t i es

• Greet clients, v en d o rs and g u est at the f r o n t d es k . M a n a g e the p h o n e li n e s a n d a u t o m at e d s y s t e m .
• Take d e t ai l ed, accu r a t e m e ssa g es a n d del i v er t o t h e a pp r o p ri a te dep a r t m ent o r p ers o n in a ti m ely m a nn e r.
• H a nd le inc o m i n g cal l s and a n sw e r ge n eral q u e s ti o n s a b o u t the c om p a n y and sp e cial e v en t s.
• Ass i st w i th m a n a g e m ent t e am a n d a c c o un ti n g dep a r t m ent w o rkf l o w i n cl ud i n g m ai l , c o rr e spon d en c e, a n d t ele p h o n e call s , cale nd ar arra ng e m ents a n d c o n fe r ence ca l ls.
• Or g a n i z e fi l es a n d o th e r r e c o r d s, a ssist with s p ec i al r e p o rts, a n d o t h er p r o j ec t s.
• S u pp o rt v ar i o u s a d m i n istr a ti v e fu n cti o n s as n e eded f o r Rawhi d e d epa r t m ent s / te a m s.
• M ai n tain sprea d s h e e ts and c o m p ile d a ta f o r wi d e v ar i e t y o f p r o j e cts and in i ti a ti v es.
• P er f o r m ad d iti o n al d u ties, alt h o ug h n o t detai l ed, as r e q u es t ed b y a m a n a g er at a n y ti m e.

J o b Sk i ll s & Kno wl e dg e

• Exhi b it a h i g h l e v el o f p r o f e ssi o n al i s m .
• Kn o w l ed g e o f data gat h er i n g and su m m ar iz ati o n m e th o d s and t e ch n i qu es.
• M u st b e ab l e to c om m un i c ate e f f ec t i v e l y b o th v erb a l l y and in wr i ti ng .
• Kn o w l ed g e o f and u nd ers t a nd i n g o f admin i s trati v e -l e v el c o r r esp o nd en c e req u i r e m ents.
• M u st a c t with d ip l o m a c y a n d t act a t all t i m e s.
• Kn o w l ed g e o f ap p r o p ri a te safeg u ar d s f o r pr o t e cting c o n fi d ential data.
• Or g a n i z ati o n al skil l s and a b ility t o pr i or iti z e ti m e a n d r esp o n si b ilitie s .
• D e mo n s trate t h e ab i lity to m u lt i -ta s k.
• D e mo n s trate o r g a n i z at i o n a n d t i m e m a n a g e m ent s kil l s.
• M u st h a v e a b ili t y to e x erci s e s o un d in d epen d ent j ud g m ent.

E d u c a t i o n & Expe r i e n ce

An Associ a t e 's D eg r ee in a related field o f stu d y o r eq u ivalent t o at l east f i v e (5) y ea r s o f e x p erien c e at a Sec r e t a r y II le v el p o sit i o n o r A d m i n istrati v e Ass i stant l e v el p o sit i o n, o r a n y c o m b i n ati o n o f ed u cat i o n and e x p erience su f f i cient t o b e suc c essful in carryi n g o u t the e ssential du ties o f t h e p o sit i o n .

C o m p u ter S k i l l s

M ic r o s o f t W o r d ; M ic r o s o ft Ex c e l ; M i cr o s o ft O u t l o o k; I n t e r n et Expl o r e r , and Qu i c kb o o ks p referred.

L a n g u a g e A b i l i ty

A b ility t o r e ad and c om p r e h end si m p le a n d c o m p l e x i n structi o n s, and v ar i o u s t yp es o f p r o fess i o n al. A b ili t y t o ef f ec t i v ely prese n t i n f o r m at i o n in o n e - o n - o n e and s m all g r o u p situ a ti o n s, t o c u s t o m ers, cl i ents, a n d o ther e m p l o y e e s o f t h e o r g a n i z at i o n .

M a th A b i li ty

A b ility t o ad d , su b tr a ct, m u lti p ly, a n d divi d e in all u n its o f m e a su r e, u si n g wh o le n u m b ers, c o m m o n fr a cti o n s , and de c i m als. A b ili t y t o c o m pu te r at e , r a ti o , and per c ent, and t o dr a w a n d i n t e r p ret b ar gr aph s.

P h y s i c a l De m a nd s

Wh i le per f o r m i n g t h e du t ie s o f th i s j o b , t h e e m p l o y e e is reg u la r ly r eq u ired t o s i t f o r an entire sh i ft / e x t en d ed p eri o d o f t i m e . The e m p l o y ee o c cas i on al l y is req u ired t o stan d ; a n d b en d , cli m b , st o o p , lift, car r y , p u sh, k n e el, c r o u ch, o r cr a wl. T h e e m p l o y e e m u st r eg u la r ly lift a nd /o r m o v e 10 p o und s, and o c cas i o n al l y l i f t a nd/ o r m o v e up t o 25 p ound s.

W o r ki n g Co n di t i on s

The w o rk e n v i r o n m ent ch a racterist i cs d e s cri b ed he r e are r e p r e sent a ti v e o f t ho se an e m p l o y ee enc o un t e rs w h i l e p er f o r m i n g t h e es s ential fu n ct i o n s o f t h is j o b . Re a s o n a b le ac c om mo d at i o n s m ay be m a d e to e n a b le in d ivid u als with d i s a b ilities to p erf o r m t h e es s ential fu n ct i o n s. The n o i s e le v el is g ene r al l y l o w t o m od erat e .

E v en ing , ni gh t, w e e k en d , a n d h o li d ay w o r k m ay b e r e qu ire d . E x t en d ed ho u rs a n d irreg u lar sh i fts m ay b e req u ire d .

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