Location
Portland, OR | United States
Job description
BlueSun Inc. has an excellent opportunity for a temporary Administrative Associate for Clean Water Services in Tigard
GENERAL STATEMENT OF DUTIES:
Receives and directs persons who call or visit and gives information and assistance concerning the organization, its programs, services, activities, location, and personnel. Provides a high level of customer service to both internal and external customers and completes a variety of administrative support tasks for the organization.
ESSENTIAL FUNCTIONS: (The essential functions listed below are not intended to reflect all duties that may be assigned to this classification. The District may augment duties and/or essential functions atits discretion. Additionally, some incumbents may not perform all Essential Functions)
- Greets District clients, determines nature of business and directs them to appropriate staff for assistance. Answers incoming call(s), takes messages, and transfers calls as appropriate.
- Supports scheduling meetings and events with internal staff and external agencies. Prints and collates meeting and event materials and arranges catering.
- Files and maintains complex paper and electronic document and record systems. Performs document storage and archival tasks.
- Takes notes and prepares meeting documentation, prepares and distributes various forms of correspondence, proofreads and reviews documents for adherence to CWS Style guidelines.
- Orders supplies, equipment and products as directed.
- Prints and compiles reports, mailings and other documents. Prepares and organizes notebooks and meeting packets, and assists with printing and mailings tasks.
- Makes training and travel arrangements, performs data entry, assists with a variety of special projects.
- Assists in monitoring expenditures, deposits payments, performs collections, enters and processes work orders and purchase orders.
- Routes and tracks supplies, documents, invoice, equipment and information as directed
- Serves as point of contact for service providers. Assists users with operational logistics and role-appropriate software applications
KNOWLEDGE OF:
- Business English, spelling, punctuation, grammar, and math
- Contemporary office management practices and procedures
- Methods and procedures of record keeping and office filing
- Basic methods and procedures for recording and monitoring expenditures
SKILL IN:
- Operating a multi-line telephone system
- Use of computers and computer software for email, word processing, spreadsheets, virtual meeting arrangements, and electronic calendars
- Filing and organizing paper and electronic documents
- Keyboarding at a speed necessary for successful job performance
ABILITY TO:
- Understand and follow oral and written policies, procedures, and directions
- Operate office equipment efficiently
- Establish and maintain effective working relationships with those contacted in the course of work including a variety of District and other government officials, community groups, and the general public
- Operate effectively in a team environment
- Communicate effectively, both orally and in writing
EXPERIENCE AND TRAINING GUIDELINES:
- Any combination of experience and training that would likely provide the required knowledges, skills, and abilities is qualifying.
- A typical way to obtain the KSAs would be:
- 2+ years of experience performing receptionist or clerical work in an office environment.
- 2+ years of experience in office administration, working with diverse personalities, computer software, and office equipment.
- High school diploma, GED certificate, or specialized office administration training in office software, filing, records management, office management, and related fields.
SUPERVISION RECEIVED:
Receives direction from the Administrative Program Manager, a department director, or advisor or program manager.
Please send your resume to BlueSun for consideration.
- Must be able to pass a background check.
About BlueSun Inc.: BlueSun Inc. is a non-profit dedicated to providing employment for veterans and people with a disability but will help anyone looking for a job. We do this through education, technology, accommodation, and advocacy assistance. Job development services offered by BlueSun include vocational exploration, job search, job application assistance, resume writing assistance, interview training, meeting with employers to advocate for client placement, and job coaching. EVERYONE DESERVSE A JOB
Job tags
Salary
