Location
Grand Rapids, MI | United States
Job description
If you are results-oriented, possess excellent organizational skills, attention to detail, and enjoy problem-solving while constantly learning, this is an ideal position for you. Come to work every day to experience different challenges and new opportunities.
The focus of this role is to oversee and manage accounts payable, accounts receivable, financial reporting, licensing & taxation, and other administrative responsibilities. This role should help identify and solve issues in the AP process and monthly reporting steps.
What you would do in this role: These are the general areas of outcomes this role is responsible for.
- Accounts Payable
- Manage the accounts payable process to ensure all vendors are paid timely and all options for maximizing cash flow are pursued.
- Setting up the Staff Accountant to be efficient and accurate. This includes reviewing the processes on a quarterly basis to identify opportunities for improvement.
- Manage Subcontractor PO’s and payments to maintain accurate job costing and timely payments.
- Support printing and mailing checks as needed each week.
- Accounts Receivable
- Manage the person that is invoicing
- Collections
- Financial Reporting
- Accurately and efficiently match all credit card transactions with receipts and enter them into Sedona.
- Export commissions data from WeSuite, accurately enter into Sedona and iSolved, and distribute meaningful reporting to each Salesperson.
- Tie out and reconcile all balance sheet accounts.
- Review expense accounts for accuracy and reclassify to the correct category and/or accounts for consistent and accurate reporting.
- Execute the weekly reporting necessary to produce a weekly profit & loss statement and other operational reporting.
- Support the budget process by updating and completing supporting departmental schedules.
- Licensing & Taxation
- Maintain required local licensing and tax filings.
- Support the process for obtaining new licenses and tax registrations with research, completing submittals, and paying fees.
- Coordinate required licensing steps for team members.
- Administrative Support
- Support the Service team by answer incoming phone calls.
- Back up for importing new jobs from the estimating software (WeSuite) into the ERP (Sedona).
- Office supplies
- Prevailing wage
- Completing client-required documentation
How you would stand out:
- Comfortable holding internal team members and external clients accountable for commitment
- Lead conversations with radical empathy
- Excellent organizational skills and attention to detail
- Enjoys being on the phone
- Clear, concise, and professional communication style
- Strong analytical and problem-solving skills
- Curious and constantly learning
- Resourcefulness - produce creative solutions to solve pain points and problems for clients; get satisfaction from solving mysteries through troubleshooting, research, root cause analysis, etc.
- Dedication & passion – be a champion of the SecurAlarm culture and fully invested in creating a phenomenal experience for clients and team members
Why Join Us?
We want to invest in your success!
SecurAlarm is a family business focused on supporting our team, building leaders, and promoting creative thinking to get things done. We invest in talent and create an environment for people to grow. Our entrepreneurial spirit is the energy that drives us to be a leader in integrated security solutions in West Michigan. Our dedication to providing comprehensive solutions for organizations' most significant risks has set us apart in the security industry. Come to work each day knowing that what you do matters and protects our clients so they can take care of business.
- Authorization to work in the US
- Must possess a valid driver's license, can drive a company vehicle, and be insurable under a fleet policy
- Must be able to pass a background screening and drug test (including marijuana) as our Security License with the State of Michigan requires thorough background checks and places certain restrictions on hiring.
- Must be able to see, hear, speak, and write clearly to communicate with team members and/or other clients.
- Must be able to lift and carry up to 20 lbs.
- Ideal but not required: Knowledge of construction life cycles; fire and building codes, general knowledge of IT infrastructure; knowledge of fire alarm systems and devices
SecurAlarm is fully committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting the most qualified team members without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where team members are treated with respect and dignity.
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