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Location

Pierre, SD | United States

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Job description

Job Description

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 26483
Agency: Department of Corrections
Location: Pierre
Salary: $21.00 to $30.00 per hour, depending on experience
Pay Grade: GG
Closing Date: 03/22/2024

This is a Full-Time 40 Hour Weekly position with the Department of Corrections. For more information on the Department of Corrections, please visit .

Working conditions - Office environment. Typical work schedule is 8 a.m. - 5 p.m. Central at DOC HQ/Administrative Office. Some lifting, carrying (up to approx. 30 lbs.), and walking required.

Introduction/Description

Do you love helping organizations and people operate at their best? Do you enjoy the challenges of multi-tasking and managing complex schedules, information, and logistics? The South Dakota Department of Corrections (DOC) in Pierre, SD, is looking for a motivated, organized, and dependable Executive Assistant to support the Department Secretary.

Knowledge, Skills, and Abilities:

• serve as a liaison between the Secretary's office, department staff, other state agencies, and the public. This includes receiving and screening phone calls, emails, mail, and visitors; answering a variety of questions with tact and diplomacy; taking messages; and directing inquiries appropriately for resolution;
• maintain the highest level of integrity in handling confidential information and matters;
• proactively assists the secretary with projects and managing requests of the secretary's office;
• manage work with other DOC staff as needed and play a key role in the coordination of staff efforts both within and outside the department;
• maintain the Secretary's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs. Assist/Attend meetings with or on behalf of the Secretary. Prepare and distribute meeting materials on behalf of the Secretary;
• provide notary service for the Secretary;
• determine priority of attention for department leaders; redirect matters to staff to handle, or handle matters personally, as appropriate;
• keep department leaders advised of time-sensitive and priority issues, ensuring appropriate follow-up;
• compose and prepare correspondence for signature;
• prepare and submit expense reports on behalf of the Secretary;
• maintain confidential and sensitive information;
• complete a variety of special projects and routinely perform a wide variety of support duties.

The Ideal Candidate Will Have:

• three or more years in upper-level administrative assistant or program coordinator roles;
• willingness to consistently learn and adapt in a fast-paced environment;
• proven proficiency in Zoom; Microsoft Outlook, Teams, Word, Excel, and PowerPoint; and Adobe Acrobat Pro;
• strong written and verbal communication skills;
• ability to take initiative and complete tasks independently while being a positive, agile team player, cultivating productive working relationships across the organization;
• exercise careful discernment and judgment with the ability to prioritize and make decisions;
• operate with poise and confidence;
• notary credentials or be willing and able to acquire them;
• proactively assist department leaders to get what they need before they need it.

Successful applicant(s) will be required to undergo a background investigation. An arrest/conviction record will not necessarily bar employment. Offers of employment are conditional upon successful completion of a drug screening.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers employer paid health insurance plus eleven paid holidays, generous vacation, and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at . This position is a member of Class A retirement under SDRS.

Must apply online:
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: [email protected]

"An Equal Opportunity Employer"

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Job tags

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Salary