Human Resource Administrative Assistant

Location

Fort Myers, FL | United States

Job description

About Discovery Senior Living

Discovery Senior Living ranks prominently among the 5 largest senior housing providers in the US, and is nationally renowned for designing, developing, marketing, and operating a multi-brand portfolio of upscale, luxury senior-living communities. With over 250 communities in nearly 40states, and 15,000 dedicated employees, Discovery Senior Living, with multiple national brands, is one the largest and fastest growing senior living companies in the United States. Recognized as a Great Place to Work, Discovery continues its rapid growth trajectory to lead the industry in providing desirable communities and exceptional lifestyle and value for our residents all while retaining our family-first culture. We’re a 30-year-old innovative company with a rich history of delivering exceptional service and quality care in desirable, enriching residential environments.

Discovery Senior Living is hiring a Human Resource Administrative Assistant for our community Discovery Village at The Forum.

The Human Resource Specialist is responsible for posting open positions, onboarding and orientation of Team Members, payroll and assists with various Human Resource related tasks.

Responsibilities:

• Posts all open positions for the community and monitors applicant flow.
• Communicates regularly with ED and Department Heads on the status of recruitment efforts.
• Initiates all required background checks post offer.
• Upon offer acceptance, initiates electronic onboarding ensuring the new hire completes the information timely.
• Ensures the new hire materials/forms and documents are professional and appropriate meeting Discovery and regulatory requirements.
• Ensures all new hires complete required new hire documentation and training timely and according to regulatory requirements.
• Conducts a professional and thorough orientation with new hires, ensuring a smooth transition into the community and department.
• Monitors online learning portal classes for the new hire ensuring the new hire understands how to access and completes the training timely.
• Monitors and follows up on all PPD testing requirements, all license renewals, background checks and I-9s.
• Responds timely to all active and termed Team Member questions.
• Provides Human Resource policy guidance to both Team Members and leadership. Ensures Human Resource related policies are consistently followed.
• Collaborates with Regional HR Director regarding performance management problems (Disciplinary Actions). Ensures ED and Regional HR Director are apprised of serious allegations and concerns such as discrimination and harassment.
• Strictly maintains confidentiality related to employment matters.
• Ensures Team Member Appreciation activities are carried out consistently and maintains a pulse on Team Member feedback/opinions.
• Runs Team Member reports monthly and monitors status of current Team Members. Ensures appropriate documentation is submitted by Department Head for all changes.
• Ensures documented approvals are submitted by Department Heads on change forms. Updates and maintains accurate Team Member information in the HRis. 
• Ensures Department Heads have reviewed and updated their Team Members’ hours each payroll and pulls applicable payroll reports/files and forwards to Payroll Partner timely.
• Provides anniversary reports to Department Heads on a monthly basis and ensures reviews are issued timely.
• Ensures Team Member injuries are documented and forwarded to W/C partner timely. Monitors status of injury/light duty and ensures appropriate medical documentation is submitted timely.
• Conducts Exit Interviews and prepares monthly/quarterly summary for ED.
• Responds to Unemployment claim detail requests and submits required documentation timely.
• Assists with preparation and monitors all monthly billing and collection processes utilizing established policies, procedures and tracking systems.
• Contributes and assists with the compilation of information for weekly reports.

Supervisory Responsibilities:

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees.

Qualifications:

• Associates degree preferred.
• One to three years related experience and/or training; or equivalent combination of education and experience
• Strong judgement and decision making skills
• Knowledge and experience State and Federal Employment Regulations
• Proficiency with Microsoft Office
• Strong organizational and multi-tasking skills are a must

Benefits:

In addition to a rewarding career and competitive salary, Discovery also offers a comprehensive benefit package. Eligible team members are offered a comprehensive benefit package including medical, dental, vision, life and disability insurances, paid time off and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match our Employee Assistance Program.

EOE D/V

Job tags

Salary