Administrative Specialist I

Location

Albany, NY | United States

Job description

March 8, 2024

POSITION ANNOUNCEMENT

Administrative Specialist I

Salary Grade 18: $61,811 - $70,591

The Research Foundation for Mental Hygiene, Inc. is seeking one (1) qualified candidate to fill the position of Administrative Specialist to assist the Division of Fiscal Administration at the New York State Office of Addiction Services and Supports (OASAS) in its administration of initiatives supported by the Opioid Settlement Funds and Substance Abuse and Mental Health Services Administration's Substance Use Block Grant. The initiatives are designed to develop and enhance prevention, harm reduction, treatment, and recovery services throughout the state through competitive RFA processes. A successful candidate will have proficiency in Microsoft Word, Excel, Teams, and Adobe Acrobat Pro.

Responsibilities include but are not limited to:

• Work with Agency staff to plan upcoming procurement and contracting opportunities, and identify provider needs.
• Draft and distribute proposed grant contracts to providers for execution under appropriate rules, regulations, and agency policies established by the OASAS, and mandated State and Federal laws.
• Create, amend, and execute contract entries within the Agency-specific platform.
• Work with staff in Budget Unit to ensure appropriate funding is available and receive coding to use in the Statewide Financial System (SFS).
• Create purchase requisitions, purchase orders, and contracts in SFS using coding received by Budget Unit.
• Conduct vendor responsibility reviews to ensure providers conduct business appropriately; may include communication with providers and other Agencies to address inquires or issues.
• Submit procurement contracts to the Office of the New York State Comptroller (OSC) for review and respond timely to OSC inquires.
• Ensure that procurement records and related documents are accurate and complete, and that all mandatory requirements have been met and are properly maintained.
• Knowledge of and experience with Microsoft Office programs.
• Ability to adapt to a fast-paced work environment with changing needs and priorities.
• Strong organizational, writing, oral communication, and interpersonal skills.
• Any other assigned task as necessary.

Minimum Qualifications:

1. Bachelor's degree and two years of experience providing professional administrative and staff support through oversight of an organization or program area activities.
2. An associate degree or 60 semester credit hours AND four years of the required experience described in #1: OR
3. Six years of fulltime experience described in #1.

Preferred Qualifications:

• Experience with the administration of procurements, contracts, or grants.
• Experience with financial software (Statewide Financial System or similar) and the purchase requisition process.

Location: 1450 Western Avenue, Albany, NY 12203

Telecommuting will not be permitted for this position.

Salary: Commensurate with experience

This position is grant funded.

To Apply: Submit a resume and cover letter no later than March 25th , 2024, on our website at: . Only applications submitted through our website will be considered.

The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant.

Job tags

Salary

$61.81k - $70.59k