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Location

Henrico, VA | United States

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Job description

Job Title

Secretary - School Quality

Location

Henrico, VA, US

Organization Name

HCPS - Instruction

About Us

Henrico County Public Schools is one of the six largest county public school divisions in Virginia with a nationally recognized educational program. Henrico County is a suburban community surrounding the city of Richmond, VA. We are 104 miles from the Atlantic Ocean to the east; 94 miles from the scenic Sky Line Drive to the west; 106 miles from Washington, D.C. to the north; and 75 miles from the North Carolina border to the south.
Our Mission:
Henrico County Public Schools, an innovative leader in educational excellence, will actively engage our students in diverse educational, social and civic learning experiences that inspire and empower them to become contributing citizens.

General Statement of Duties

• Maintains department files and adequate operating supplies;
  
• Operates all office equipment including but not limited to typewriter, calculator, computer, electronic mail, copier, fax machine, transcriber, and Audio/Visual equipment;
  
• Proficient in using a variety of computer programs to plan and organize work, including Microsoft Office (Google Docs, PowerSchool, Word, Excel, Outlook, PowerPoint, Adobe Professional);
  
• Self-directed in achieving department goals; works efficiently with many interruptions; make independent judgment in accordance with established practices and guidelines while maintaining confidentiality of information, and
  
• Establishes and maintains positive, effective working relationships with other employees and the general public, in person and on the telephone.
  

Essential Duties

• Screens calls, visitors, and mail; directs appropriately;
  
• Maintains educational specialists' calendars, files, and office surroundings;
  
• Types letters, reports, requisitions, and purchase authorizations;
  
• Prepares periodic reports on a prescribed timetable;
  
• Orders supplies for specialists as needed;
  
• Orders and distributes K-12 instructional materials for the middle and high school activities programs;
  
• Maintains bookkeeping for educational specialists;
  
• Maintains and monitors budget and grant funds;
  
• Prepares resources for specialists' meetings;
  
• Proofreads documents for specialists;
  
• Maintains stock and school orders in the content warehouse;
  
• Prepares timesheets for payroll;
  
• Prepares documents for School Board Recognition and Presentations;
  
• Operates office equipment including but not limited to a calculator, computer, scanner, electronic mail, copier, and fax machine;
  
• Self-directed in achieving department goals; works efficiently with many interruptions; makes independent judgments in accordance with established practices and guidelines while maintaining the confidentiality of information;
  
• Establishes and maintains positive, effective working relationships with other employees and the general public, in person, on the telephone, and virtually; and
  
• Performs other duties as assigned.
  

Minimum Qualifications

A high school graduate or equivalent (business school or some college preferred). Leadership qualities and communication skills are necessary. Ability to use computers in a broad range of applications such as but not limited to the following: Word Processing; Spreadsheet Data Entry and Spreadsheet Design; Database Maintenance; and Internet Search Engines. Should be able to deal effectively with the public.

Additional Information

This 260 day (12 month) position has a minimum annual salary of $39,616.12 for the 2023-24 school year or promotion policy for internal candidates. Salary will be prorated based on start date.

How To Apply

To be considered for the listed vacancy, please upload your resume and transcripts (if applicable) to this site or mail, fax, or hand-deliver them to:

Henrico County Public Schools
Department of Human Resources
P.O. Box 23120
3820 Nine Mile Rd
Henrico, VA 23223-0420
Fax: (804) 652-3763
Henrico County Public Schools does not discriminate on the basis of race, color, national origin, sex, disability,
or age in its programs and activities.
EOE/Accommodations Upon Request

Minimum Salary

Maximum Salary

Currency

USD

Main Organization

Employment Status

Amount of Travel

Work At Home

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