Oregon State University Foundation
Location
Corvallis, OR | United States
Job description
Reporting to the Assistant Director of Gift Administration, the Gift Administration Specialist is responsible for all functions related to gift processing (i.e., entering gifts, reconciling gift information, etc.) to support the fund-raising efforts of the University.
As part of the Finance department, this position will work with a team-oriented approach to gift processing, customer service, and other philanthropy services including donor acknowledgement and recognition.
Work Location
The work location for this position is the OSU Foundation Corvallis, OR office.
Key Partners
The key partners for this position include employees in Advancement Records, OSUF fundraisers and Alumni Association membership.
Measures of Success
Major Duties
Develop, document, audit, and perform daily and monthly gift entry activities to ensure that donor gifts are processed accurately according to donor wishes and department productivity, procedures, and quality standards.
Research issues to confirm and implement donor wishes.
Accurately input and administer daily gift transactions.
Review and/or perform all pledge payment entry, credit card and recurring gift transactions.
Perform gift adjustments and corrections; maintain department copies for audit purposes.
Coordinate with department staff to identify and develop gift entry processes and schedules to meet needs related to special events and other special projects.
Work with others to develop, review, and update department data and gift entry policies and procedures to ensure they reflect current entry standards and support effective staff training and monthly audit procedures.
Using Desktop Deposit program, prepare daily bank deposit; batch checks; update and reconcile batch book.
Sort and open all OSU Foundation incoming mail under dual control, sort out checks, date stamp all back up, endorse checks, and photocopy back up and checks as necessary.
Process all on-line gift transactions working closely with annual giving. Administer the reoccurring credit card process each month.
Perform clean-up projects or audit database as needed to keep data up to date.
Participate in cross training in all other gift processing functions.
May be required to work longer hours and some weekends during peak workload periods i.e. fiscal year end (June 30) and calendar year end, including holidays.
Perform other duties as assigned.
Required Knowledge, Skills and Abilities
Comprehensive knowledge of:
Proven skill in:
Demonstrated ability to:
Minimum Qualifications
An associate degree and two years’ experience with cash handling, check processing, sorting, and batching of gift receipts and experience working with a large, relational database. A valid Oregon Driver’s license is required. Education and experience equivalencies will be considered.
Core Values
We strive to be one of the best places to work in the country. We know that our success depends in large part on the people who carry out our mission. It’s what we do – and how we do it – that makes the difference. Our core values reflect our approach to work and to each other, and we are committed to conduct consistent with these values.
collaborative · productive · respectful · bold · inclusive · creative
--
What We Offer:
Competitive Compensation:up to $45,000 annually
FLSA Status:Non-Exempt
Comprehensive Benefits:a comprehensive total compensation package, which includes:
Professional Growth: At OSU Foundation, we believe in investing in our employees' development. We provide ongoing training and opportunities for advancement.
Innovative Work Environment: Join a team of talented professionals in a stimulating and collaborative work atmosphere.
Job tags
Salary
