Administrative Assistant | Gustavus Adolphus College
Gustavus Adolphus College
Location
Saint Peter, MN | United States
Job description
Administrative Assistant
Campus Safety
Description JOB SUMMARY: The primary purpose of this position is to support the operation of the Office of Campus Safety by providing administrative, supervisory and office management support. The position provides direct assistance to the department's Director, Assistant Directors, Campus Safety Officers, and student employees. Employment Type: Full-time (flexibility for this to be an 11 - 12 month position), Benefits-Eligible, Non-exempt (Hourly)
DUTIES AND RESPONSIBILITIES: - Manage all communications and office workflow for Campus Safety Department.
- Develop and maintain office paperwork and manage record systems.
- Conduct daily reporting requirements: including XLT notifications, daily incident report log postings in office and online, and incident report processing.
- Assist the Director with preparing the department's annual security and fire safety reporting document, in accordance with the Federal Clery Act.
- Supervise student office assistants and the student Dispatch program.
- Manage student employment payroll.
- Developing and managing training materials, following up with student employees and supervisors to address issues, scheduling, and conducting dispatch training.
- Manage the documentation of department's operational budget.
- Create RFP's, reconcile department credit card statements, and handle department purchases.
- Collaborate with Facilities on the issuing and tracking of campus keys.
- Manage the processing of all parking information including parking permits registrations, permit and citation billing, and tracking of citations and appeals.
- Responsible for campus-wide lost and found program.
- Provide support for Behavioral Assessment Team, Emergency Communications Team, and is the Department representative on the Staff Personnel Committee, and other groups/committees upon request.
- Provide support to Director and Assistant Director in the event of campus emergencies.
- Contribute to a favorable working climate within the College through a friendly manner and cooperative attitude in deadlines with other employees, faculty, students, and visitors.
- Maintain confidentiality of records and departmental contacts.
- Assume responsibility to become familiar with and operate computer programs to facilitate all documentation in a timely manner.
- The position is designated as weather- or emergency-essential. In the event of a closure of the College, it is vital that you report to work if scheduled.
- All other duties as assigned.
Prerequisites MINIMUM QUALIFICATIONS: - High School Diploma or equivalent.
- General office/administrative experience.
- Proficiency in Microsoft Suite and Google products
- Strong communication and interpersonal skills.
- Experience with supervision, preferred.
WORKING ENVIRONMENT :
- Exposure to dangerous situations (e.g. weapons, assaults, traffic hazards, and blood borne pathogens). Personal or environmental threats (chemical spills, fires, etc.).
Application Procedures: To apply for this position, please continue the process on our website, to complete the online application and submit your resume. Review of applications will begin immediately and continue until the position is filled.
Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.
Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.
Gustavus offers competitive and comprehensive benefits which include:
- Medical insurance (which includes access to Nice Healthcare) as well as dental, vision, and life insurance
- Workplace accommodations for physical or mental health concerns
- Onsite health services
- Free parking, exercise classes, and use of library and athletic facilities
- Paid parental leave
- Employer contribution to retirement savings plan (after one year of employment)
- Tuition scholarships for dependents
- Tuition benefit plan for employees and spouse
- 13 paid Holidays + generous PTO plan
Gustavus Adolphus College is one of the nations leading private liberal arts colleges serving over 2,000 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.
Contact Scott Reiten |
[email protected] | 507-933-7494
Posted: Thu Feb 8, 2024
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About Gustavus Adolphus College
Gustavus Adolphus College seeks employees who are committed to and will actively contribute to our efforts to celebrate cultural and intellectual richness and be resolute in advancing inclusion and equity. The Gustavus Acts strategic plan renews our commitment to equip students to lead purposeful lives, and to act on the great challenges of our time by diversifying and expanding the Gustavus community and delivering a distinctive and integrated liberal arts education. We are committed to fostering a community that embodies the value of a liberal arts education rooted in heritage and pluralism. We engage in this work at a coeducational, private, Lutheran (ELCA), residential, national liberal arts college of 2200 students.
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