Office Support Associate - Extension, Strategic Planning and Relations Operations | University of Illinois - Urbana-Champaign
University of Illinois - Urbana-Champaign
Location
Urbana, IL | United States
Job description
Office Support Associate - Extension, Strategic Planning and Relations Operations University of Illinois Extension, Extension Administration WE TRANSFORM LIVES. Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.
Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.
Job Summary This staff member works under general supervision to organize, coordinate, and perform a variety of clerical duties requiring knowledge of general office and University procedures and methods, the ability to operate a variety of office equipment, and the ability to operate computer systems, such as Microsoft Office, Banner, Chrome River, and other University based software packages.
Duties & Responsibilities - General/Clerical
1. Maintain and assist with schedule of staff calendars within the designated units of DEIA, Government Affairs and SPI.
2. Perform typing and word processing of moderate difficulty; type materials and edit for grammar, punctuation, and sentence structure. This includes meeting minutes, and other assigned tasks.
3. Composes and types letters of a routine, factual nature, regarding Extension program areas, ESAC meetings, committee meetings, etc.
4. Assist with preparing of mailings, including distribution as directed.
5. Review incoming mail and, on basis of content, redirects, responds, or obtains additional information.
6. Maintain knowledge of programs and activities, in order to provide adequate responses to inquiries.
7. Collects and prepares routine statistical information concerning Extension programs such as attendees information, program evaluations, etc.
8. Maintain Extension databases of past participants, volunteers, committee members and supporters.
9. Coordinate meeting room reservations, rentals, set-ups, and key arrangements online via Outlook. Ensure adequate supplies of teaching materials as requested by professional staff members.
10. Help with maintaining the DEIA website, and other support social medias as they are developed and used.
11. Perform duties in a professional manner when dealing with staff and public. - Fiscal
12. Chrome River delegate for staff based in designed units within Illinois Extension. This is related to travel, p-card, t-card and vouchers as needed.
13. Make necessary purchases as directed and pay bills for designed units using the University issued p-card or t-card in compliance with purchases procedures and procurement laws.
14. Assist with establishing of purchase orders as directed.
15. Use Banner and ACES Data Warehouse (ADW) to pull monthly reports and assist with tracking of budget for assigned accounts. - Other,
16. Comply with Affirmative Action/Equal Employment Opportunities policies and guidelines in all aspects of University of Illinois Extension work. 17. Other duties as assigned.
Additional Physical Demands To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served, and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver's license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, lifting and moving items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting
[email protected] .
Minimum Qualifications 1. High school diploma or equivalent.
2. Any one or combination totaling eighteen (18) months from the categories below:
A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen months (18 months)
B. Work experience performing office/clerical activities, including the use of computer systems.
Knowledge, Skills and Abilities - 1. Ability to perform moderately difficult typing.
- 2. Ability to communicate with general public.
- 3. Ability to learn Extension programs and general University of Illinois policies and procedures.
- 4. Computer literate in Word, Access, Excel, Power Point, Publisher and other web applications.
- 5. Ability to perform tasks within University Banner System, Chrome River and other systems as they apply.
Appointment Information This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible. The salary for this position is set by a collective bargaining agreement and the rate of pay for the position starts at $18.924/hour .
For more information on Civil Service classifications, please visit the SUCSS web site at .
Application Procedures & Deadline Information Applications must be received by 6:00 pm (CST) on February 16, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact
[email protected] . For questions regarding the application process, please contact 217-333-2137.
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing
[email protected] .
Requisition ID : 1022670
Job Category : Administrative Support
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About University of Illinois - Urbana-Champaign
The University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement. With our land-grant heritage as our foundation, we pioneer innovative research that tackles global problems and expands the human experience. Our transformative learning experiences, in and out of the classroom, are designed to produce innovative alumni who desire to make a significant, societal impact.
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