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Location

Brea, CA | United States

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Job description

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120 year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds.

We are seeking an experienced and highly organized  Administrative Assistant that will be responsible for various operational administrative duties for the regional office location.  It is highly essential that this position works closely and collaborates with all departments within the Region.

 
ESSENTIAL FUNCTIONS

• Process timely weekly, union payroll including the submission of the direct deposit to bank for distribution to employees, printing of live checks and distributing them to divisional offices.
• Communicate any payroll challenges to supervisor immediately.
• Provide professional and courteous customer service to all employees, coworkers, and outside vendors (i.e. union trust employees) by answering all communications in a 24–48-hour period.
• Provide support to the divisional payroll clerks and help them with any processing issues on their end. In addition, provide coverage for divisional payroll clerks when needed.
• Keep current with union Master Labor Agreement, rates, and California and Federal basic labor laws.
• Process union employee changes including, but not limited to rate increases, W-4 withholdings, direct deposits, garnishments, and 401k deductions.
• Process union employment verification requests.
• Effectively communicate updates, discrepancies, and other issues as needed with divisional payroll clerks.
• Maintain accurate union employee personnel records.
• Review and input new hire information into Vista (Viewpoint), Bid 2 Win, and Samba applications.
• Process terminations.
• E-verify.
• Provide backup documents (i.e. trust fund reports) to Labor Compliance as requested.
• Complete Federal (EFTPS) and State (EDD) tax deposits.
• Observe all safety rules and regulations.
• Maintain an organized work environment.
• Performs all other duties as assigned and/or requested.

Specific Job Knowledge, Skill and Ability
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

• Well-informed of basic California and Federal labor law.
• Must possess excellent organizational, verbal, and written communication skills to communicate effectively with employees and management.
• Exhibit professional and effective verbal and written communication skills to be willing and able to communicate with employees and management.
• Highly organized with attention to detail.
• Proficient Excel, Word, Outlook and Ten Key by touch.
• Ability to use critical thinking to resolve daily challenges and analyze data.
• Accurately succeeds under pressure and prioritizes tasks to meet deadlines.
• Builds and maintains positive working relationships. Thrives on teamwork.
• Welcomes professional and personal development.

COMPETENCIES

• Effective communication
• Team player
• Adaptability
• Critical  and analytical thinking
• Time management/multitasking
• Detail oriented
• Service oriented
• Stress management
• Punctuality

EDUCATION
High School diploma or equivalent.

EXPERIENCE

• Minimum of 3-5 years’ experience in a payroll and/or related function.
• Background in labor unions and construction industry is preferred.

PHYSICAL REQUIREMENTS

• Most time spent in an indoor office environment.
• Sitting at a desk for prolonged periods of time.
• Occasional lifting of files and boxes up to 20 lbs.
• Pushing/pulling of file cabinets.
• Extended visual use of a computer screen.
• Frequent typing.

Company Benefits Package

In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Hourly rate: $22 - 26 Hourly 

Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis.

Visit us at:

Griffith Company is an equal opportunity employer and an employee-owned company.

Important Notice to Staffing Agencies/Recruiting Firms

Griffith Company will not accept unsolicited resumes from any sources other than directly from a candidate, Griffith Company employee or any of our external recruiting partners whom we already have an executed written agreement with. Any unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Company's applicant/candidate database. Griffith Company will NOT pay a fee for any candidate placement resulting from the receipt of an unsolicited resume. Griffith Company will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Griffith Company’s Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Griffith Company will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Griffith Company’s CEO, Executive Vice President or Human Resources Director. No other Griffith Company employee is authorized to bind Griffith Company to any agreement regarding the placement of candidates by Agencies.

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Job tags

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Salary