Location
Billings, MT | United States
Job description
Adecco has partnered with one of the top Engineering companies in Billings to find an Office Assistant that will fit in with this successful team. The position does have the potential of transitioning not only into a Permanent position, but also into the Office Manager! They service projects throughout Montana, Wyoming and the Dakotas. By the end of the summer they will be moving into their new, state-of-the-art building and you could be part of this amazing growth. Check out the details below and click on Apply to jump on this opportunity right away.
Job Summary As an Office Assistant, you will perform administrative functions.
- You will work with the Principals, Engineers and under the super vision of the Office Manager.
- Your role will also include overseeing office communications
- You will also be responsible for data entry, receiving walk-in clients, and answering emails.
- You will be responsible for answering the phone.
Essential Duties & Responsibilities •Greet customers or other personnel of the firm by phone, in person, or through electronic media, including email
•Answer Phones – take and distribute accurate messages
•Preparing and opening mail/emails, responsible for opening or reviewing correspondence and determining proper action to be taken
•Run errands for senior staff members
•Paperwork handling appropriately with adequate attention, file correctly
•Ordering Office Supplies
•Process applications or forms to ensure completeness and accuracy
•Update and maintain database mailing lists, contact lists, and client information
•Use personal computer and a host of other office software applications, including word processing, email, and file management tools
•Prepare files and documents in MS-Word by using predefined templates or by creating them from the scratch
•Operate office equipment: phone system, postage machine and printers
•Prepare or maintain reports of records
•Responsible for departmental supplies and inventories
•File documents; develop and modify filing practices – this includes the usage of electronic in addition to paper records
•Coordinate and organize department activities and functions like meetings; schedule, obtain use of rooms, and set up the rooms and equipment to be used.
Key Competencies Must have Telephone etiquette - Multi task– Organization and Planning Skills – Attention to Detail - Bookkeeping functions– Work Management and Prioritizing Skills - Data entry- - Proficient in Word – Accuracy – Flexibility – Reliability – Teamwork
Education & Experience High School Diploma or Equivalent – Business College Training an Advantage
Previous Offices Experience – Competent computer skills including MS Office
So now that you know about the job and about us, the ball’s in your court. For instant consideration for this Office Assistant position, click on Apply Now! We can’t wait to hear from you!
Adecco is committed to the health and safety of our applicants and employees. We are offering virtual interviews as needed and when possible. And we’re partnering closely with our clients to ensure safety protocols are in place. We are dedicated to addressing any concerns brought to our attention. We look forward to partnering with you on your job search! To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Pay Details: $18.00 to $22.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.
Job tags
Salary
$18 - $22 per hour
