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Location

Yorktown, VA | United States

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Job description

SUMMARY PURPOSE OF THIS POSITION

The purpose of this position is to serve as a trusted and confidential office assistant to the pastor; to collaborate with the pastor, staff members, and the parish community in implementing the mission of the parish; and to perform assigned secretarial duties.

RESPONSIBILITIES AND TASKS

The Administrative Assistant/Secretary II is responsible for:

• Exercising independent judgment in the ordinary management of the parish office
• Recording and maintaining the ParishSoft Family Directory to include registrations, updates, mailings, and accurate recordkeeping of active/inactive files.
• Typing and mailing correspondence for the pastor
• Maintaining the pastor's schedule, reservations, travel arrangements, etc.
• Welcoming parish office and church visitors during weekdays
• Answering telephone calls, emails, and updating the parish electronic communication board
• Composing, typing, editing, and sending out weekly bulletins
• Composing and typing all Mass Intercessions/Scripts, and weekly announcements for each weekend Mass or special liturgy
• Recording and scheduling all Mass intentions
• Preparing and submitting information for ParishSoft to the Bookkeeper/Business Manager for annual reports
• Maintaining telephone voicemails in regards to messages
• Participating in and taking notes at weekly parish staff meetings (agenda, minutes, etc.)
• Coordinating pastor's schedule with the funeral ministry for parish funerals
• Keeping the pastor informed of any office issues and parishioner news (illnesses, moving, problems, etc.)
• Scheduling visiting priests in absence of the pastor
• Organizing volunteer and staff luncheons

WORKING CONDITIONS

The position of Secretary II is a full-time non-exempt position (35-40 hours per week) with all eligible benefits to include medical/dental and life insurance; annual, sick, and personal leave time as prescribed in the diocesan policy manual. As a parish employee of the Diocese of Richmond, the personnel policies for lay and religious employees, Called to Work in Harmony, apply. The employee is supervised by the pastor or his designee.

QUALIFICATIONS

The successful candidate must be able to:

• Maintain confidentiality
• Be trustworthy
• Exhibit a positive attitude
• Be communicative
• Work independently
• Self-motivate
• Interact in sensitive matters
• Demonstrate excellent data entry and word processing skills
• Work collaboratively with staff and volunteers

Prior administrative/office experience is desirable. High school diploma or equivalent is preferred.

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Job tags

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Salary