Part-time Office Assistant

Location

Delaware State | United States

Job description

BNP Paribas Asset Management (‘BNPP AM) is the investment arm of BNP Paribas, a leading banking group in Europe with international reach. At BNPP AM, we aim to generate long-term sustainable investment returns for our clients, based on a unique sustainability-driven philosophy. This philosophy has shaped our firm and directs all we do: our strategy, our culture, our structure, our products and our processes; the way we engage with our clients and our role in influencing the companies and the markets we invest in.

Role Description and Purpose

We have an excellent opportunity for a part time Office Assistant to work 20 hours a week in our New York office. This individual will provide a broad range of support to facilitate the daily operation of the New York office and serve a as backup to the full time Office Assistant. Physical presence in the BNPP AM office is required for this position.

Key Responsibilities

• Provide support and maintain good communication with visitors and staff.
• Help maintain the appearance of the conference rooms, kitchen, supply room, and other general office areas.
• Accept deliveries and mail utilizing the office mail system and ensure delivery to recipients in a timely manner. Manage outgoing mail and packages for pickup. Process and organize Iron Mountain requests.  
• Restock inventory in supply and kitchen areas.
• Maintain organized kitchen and supply room.
• Prepare conference rooms for internal and external catered events. Upon conclusion of meetings, ensure conference rooms are left neat and organized. Remove any unused food and deliver to kitchen area.
• Serve as backup to the full time Office Assistant.

Key Internal / External Relationships

• Facilities / Mailroom 
• Property Management
• External service providers including food delivery services

Role Requirements

Essential Skills /Competencies (Technical / Behavioral)

• Demonstrates high emotional intelligence by being aware of one’s own emotions, strengths, weaknesses, and how these may impact personal performance and/or those around us.
• Able to respond to situations using rational decision-making, problem-solving, and conflict resolution skills.
• Reflects on and learns from mistakes and setbacks.
• Inclusive, demonstrates strong relationship-building skills.

• Articulate with strong communication skills.

Conduct

• Be a role model, supporting and fostering a culture of good conduct.
• Demonstrate proactivity, transparency, and accountability for identifying and managing conduct risks.
• Consider the implications of your actions on colleagues, partners, and clients before making decisions and escalate issues to your manager when unsure.

Essential Qualifications & Experience

• Basic computer skills.
• Strong interpersonal skills and comfortable working in a fast-paced, high-energy environment that is deadline driven and detail-oriented.
• Flexible and effective time manager who can prioritize responsibilities, manage several simultaneous projects from inception to completion.

What's In It For You

Your engagement to unlock your potential and deliver high performance will be the driving force that will enable you to benefit from all that BNPP AM has to offer.  As a Company, we recognize the value of Emotional Intelligence in the workplace as it enables effective collaboration, motivation, wellbeing, job satisfaction and sustainable performance at work.  Culturally, we are more human than corporate so while high performance and strong expertise is a given, we value trust, empathy, and empowerment.  In return, we can offer you things that money cannot buy:

• The opportunity to contribute to our award-winning Sustainability efforts and join our community of Future Makers
• Access to a robust wellbeing program including mental health support and resources
• An award-winning online learning and development platform
• A diverse and inclusive working environment where you can be your authentic self

The expected starting salary range for this position in New York City is between $28,000 to $32,000 annually. Actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.

BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

Contact Person: Jennifer McCaffrey: jennifer.mccaffrey [at] us.bnpparibas (dot) com

Job tags

Salary