Administrative Assistant

Location

La Crosse, WI | United States

Job description

Viterbo University invites applications for a part-time InSTEP Grant Administrative Assistant. This position is responsible for providing administrative support to Viterbo's InSTEP Grant project and its director. This position is a part-time, non-exempt, administrative position, with limited benefits, and is grant funded until June 30, 2025.

Essential Duties and Responsibilities:

• Provides administrative support for InSTEP activities and events.
• Formulate programs and brochures for grant activities and events scheduled throughout the year.
• Assists the project director in maintaining budget information.
• Designs and maintains databases and the InSTEP website as requested.
• Works with the mail/copy/media center on InSTEP related mailings, posters, and advertisements.
• Maintains/creates organizational systems for InSTEP documentation.
• Assists in compiling data for grant reporting purposes.
• Assists the program director and Practicum internship coordinator in planning and hosting of events.
• Carry out other responsibilities as delegated or assigned.

General Requirements/Qualifications:

• Associate degree required with a minimum of two years relevant office experience.
• Demonstrated proficiency in Microsoft office suite (especially Word, Excel, Access, Outlook and Publisher), manipulating spreadsheets, database management, filing, email distribution lists, and webpage management.
• Excellent oral and written communication skills
• Possesses a high level of detail.
• Ability to work effectively both in a team environment and independently.
• Professional demeanor and ability to maintain confidentiality.
• Must be authorized to work in the United States. Viterbo University is unable to sponsor or take over the sponsorship of the Employment Visa.

To Apply : Please complete the online employment application form and upload a letter of interest, CV/resume, and three professional references.

Review of Application: The review of applications will start middle of March and be ongoing until the position is filled.

Position Benefits:

• Retirement plan - with 5% match after 1 year and 1,000 hours worked,
• 7.5 paid holidays
• 7.5 days earned vacation time
• 10 days earned sick time
• Employee Assistance Program
• Tuition remission/exchange - Spouse, and dependent children seeking their undergraduate degree. Employee seeking undergraduate courses and/or Master's degree.
• Employee wellness - Free onsite gym membership, discounted rates for family members.
• 10% off discount at Viterbo Bookstore
• Employee discount tickets (and guest) for the Fine Arts Center
• Eligible to work up to 8 hours per week remote

About the University: Viterbo University is a Catholic, Franciscan, liberal arts institution with an enrollment of nearly 3,000 students. Viterbo is located in scenic La Crosse, Wisconsin, which has been rated as one of the top places to live in the US. The region features an attractive cost of living, beautiful bluffs and coulees, three major rivers including the Mississippi River, world-class health care and education systems, and easy access to major cities in Wisconsin, Minnesota, and Illinois.

Diversity and Inclusion Statement: At Viterbo University, we value our inclusive climate and understand that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, constituencies, and those who will help us advance our diversity and inclusion initiatives aimed at creating a university that values student, staff, and faculty engagement in addressing issues of diversity and inclusiveness.

Viterbo University provides equal employment opportunities to all employees and applicants for employment, encourages nominations and candidacy of historically underrepresented groups, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Viterbo University is an equal opportunity employer and encourages nominations and candidacy of historically underrepresented groups.

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