Location
Winchester, VA | United States
Job description
Salary: $40,446.00 - $49,749.00 Annually
Location : Winchester, VA
Job Type: Full-Time
Job Number: 21060-00079
Department: CLERK OF THE CIRCUIT COURT
Opening Date: 02/08/2024
Description Essential Functions Frederick County, Virginia is a growing and thriving community with a small-town feel. Want to make a difference in your community? Come join our staff.
We offer: Competitive pay
Excellent benefits
Community Engagement
Position is responsible for all duties and responsibilities set forth by statute and local policy pertaining to estates and wills. Performs advanced, professional work in the complicated maintenance of Probate which includes ensuring that estates and wills meet all compliances with the Code of Virginia and are duly recorded and forwarded to the Commissioner of Accounts.
Salary based upon experience and range is $40,446 to $49,749. ESSENTIAL DUTIES AND RESPONSIBILITIES: The requirements for this position include, but are not limited to, those outlined below. All job functions, education and experience, general knowledge and abilities, and physical requirements are subject to possible modification to reasonably accommodate individuals with disabilities to enable them to perform the essential functions of the job. This document does not create an employment contract, implied or otherwise. It is the employer's discretion to add or change the duties or requirements of this position at any time.
- Schedules appointments and meets with parties for recording and filing of wills.
- Prepares and reviews all forms and information needed for the filing of a will.
- Prepares notices, assesses, and collects probate fees as required by statute.
- Enters probate case information into the Circuit Court Case Management System and the Probate Delivery System.
- Prepares notices of filings to the Commissioner of Accounts.
- Tracks progress of all estates as required by state law.
- Assists customers both in person and telephonically, and processes concealed handgun permits, judgments, land records, marriage licenses, and passport applications.
- Operates computerized cash register.
- Performs other duties as assigned.
Typical Qualifications EDUCATION: Any combination of education and experience equivalent to graduation from high school and bachelor's degree in the legal field.
EXPERIENCE: Three (3) or more years' experience a legal environment (specifically with Virginia probate laws) or in a similar professional environment preferred.
OTHER KNOWLEDGE, SKILLS AND ABILITIES: Comprehensive knowledge of the Probate Delivery System and the laws and policies concerning the recording and filing of wills. Ability to provide customer service in a professional manner. Extensive knowledge and use of standard office practices and procedures. Ability to meet deadlines, and enter data expeditiously and accurately. Possess excellent communication skills. Extensive knowledge in the use of standard office equipment. Ability to multi-task and follow difficult oral and written instructions. Ability to establish and maintain effective working relationships with the general public, lawyers, co-workers, and any other agencies involved with the Clerk's Office.
Supplemental Information CERTIFICATES, LICENSES AND/OR REGISTRATIONS: CERTIFICATES, LICENSES AND/OR REGISTRATIONS: Must obtain annual certification with the US Department of State Passport Agency. Annually complete Virginia Supreme Court courses related to legislative changes concerning civil, criminal, probation, miscellaneous laws, and updates to Supreme Court programs.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Requires moderate physical effort working almost exclusively with lightweight materials (up to 25 pounds) including but not limited to walking, talking, stooping, sitting (for extended periods), kneeling, bending, reaching and gripping. Vocal communication is required for expressing or exchanging ideas by means of the spoken word. Hearing is required to perceive information at normal spoken word levels, and visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities. Office work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g., business office, light traffic).
ENVIRONMENTAL CONDITIONS: Heated and air-conditioned office The worker is not subject to adverse environmental conditions.
All positions are subject to a criminal background check for any convictions that relate to the job duties and responsibilities.
The County's EEO Utilization Report is available at
There are a wide variety of benefits available to Frederick County employees. These benefits include: health, dental, vision, life insurance, optional life and disability plans, flexible spending account for health care, dependent care assistance program, an employee assistance program and a deferred compensation program.
Please click to view our Frederick County Employee Benefits information page with full details on all insurance plans offered.
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