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Location

Foster, CA | United States

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Job description

Job Title: Contracts Associate - I/Contract Logistics Coordinator

Duration: 6 months

Location: Foster City, CA - 94404/Santa Monica, CA - 90404

Pay rate starts from $38/hr.

Description

• We are looking for a Contracts Logistics Coordinator, who will report to the Director of Vendor Outsourcing.
• The candidate will be responsible for performing contact administrative and logistics activities in support of the entire contract life cycle for Vendor Outsourcing (VO).
• This role will be responsible for routing contracts for e-signatures, creating Purchase Requisition (PR) and submission or Purchase Order (PO) after contract is fully approved.
• This role is also responsible for managing contract request queue, managing stakeholder inquiries regarding Dev-Core and Apttus, contract e-signature inquiries, PR/PO inquiries, invoice inquiries, uploading contract budget data, and other assigned post contract approval activities.
• This position will require the ability to effectively coordinate post-contract approval activities with both internal and external stakeholders.
• The ideal candidate will have strong coordination skills with demonstrated success in managing multiple stakeholders and works collaboratively with cross functional groups to ensure post-contract approval activities are completed to deliver a fully executed contract.

Top 3 Required Skill Sets: Proven experience creating PR/PO in SAP/Ariba environment, excellent abilities with spreadsheets (MS Excel), Analytical Skills

Top 3 Nice to Have Skill Sets: Experience with contract lifecycle management systems (i.e. Apttus), experience with DocuSign, experience in drug development setting

Description of responsibilities:

• Manage inquiries from business stakeholders regarding sourcing and contract requests, including managing VO centralized inbox.

• Manage e-Signature queue in Apttus after a contract is fully approved.

• Manage wet-ink signature requests for VO contracts requiring wet-ink signatures.

• Review and revise e-Signature recipients prior to routing contracts for e-Signature and follow-up with signatories to ensure timely execution of contracts.

• Coordinate PO creation activities with Development Finance, including entry and review of contract financial data to ensure PR and POs are created successfully.

• Perform reviews related to PO/PR entries in SAP/Ariba, including and follow-up with relevant teams to update POs when there are PR/PO corrections needed.

• Enter PR data in Ariba/SAP after Apttus submits contract data to Ariba through integration.

• Create manual PRs in Ariba if PRs cannot be created through Apttus/Ariba integration and automation.

• Coordinate activities with development finance with any assistance/questions on PR/PO, including Legacy POs and converted POs from Oracle EBS to SAP.

• Coordinate activities related to invoice related issues with VO contract managers, finance, and business stakeholders.

• Provide weekly updates to CROs regarding sourcing and contracts during the weekly triage calls with key vendors

• Upload contract data, including CRO budget Data into Budget Data Optimization tool

• Serve as a point of contact for any issues related to PR/PO in CAR and Ariba/SAP.

• Perform validation of contract data including approvals for financial compliance

• The Associate is expected to complete tasks and projects under minimal supervision and has the ability to manage competing priorities effectively and proficiently.
• Demonstrates a thorough knowledge of Good Clinical Practice “GCP”, Good Pharmacovigilance Practices “GVP”, Good Laboratory Practice “GLP”, Good Documentation Practice “GDP” and ICH E6 R2 compliance requirements.
• Demonstrates a thorough understanding of the end-to-end clinical contracting process, and any associated compliance requirements.
• Candidate has relevant experience in the pharmaceutical or biopharmaceutical industry; and, has a BS or BA.

Required Years of Experience: 5+

Required Degree or Certification: B.S.

SPECTRA FORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people (and clients) can reach their highest potential. Our entire workflow and teams are trained to cultivate the joy of NEWJOBPHORIA® with candidates and employees throughout their engagement with SPECTRA FORCE .

Benefits: SPECTRA FORCE offers ACA compliant health benefits as well as dental, vision, accident, and hospital indemnity insurances. Additional benefits SPECTRA FORCE offers to the eligible employees include commuter benefits, 401K plan with matching and a referral bonus program. SPECTRA FORCE offers unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRA FORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at [email protected] if you require a reasonable accommodation

Note : The Company is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting [email protected].

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