Tippecanoe County Government
Location
Lafayette, IN | United States
Job description
POSITION: Permit Coordinator
DEPARTMENT: Building Permits
WORK SCHEDULE: 8:00 a.m. - 4:30 p.m., M-F
SALARY: $1,761.92 Biweekly
Incumbent serves as Permit Coordinator for the Tippecanoe County Building Permits department, responsible for supervising all quietus funds, processing various permit applications, and assisting the public.
DUTIES :
Assists and directs members of the public in person and on the phone with various permit applications, such as building/improvement, demolition, electrical, commercial, land fill, signage, and re-inspections, including assisting with forms as needed, reviewing applications for accuracy and completeness, computing fees, verifying ownership, reviewing legal descriptions, locating properties on appropriate maps, verifying zoning and compliance with appropriate state and local codes, explaining policies and procedures, and forwarding applications to appropriate personnel for review. Communicates with other departments/agencies as needed to verify information and coordinate application review.
Determines sub-contractors license and permit bonds are on file and current.
Supervises, issues, and processes approved permit applications, performing daily quietus deposits, balancing with Auditor and Treasurer's offices, and maintaining and submitting quietus reports as required.
Issues and accepts surety bonds, depositing separate quietus, maintains accurate spreadsheet and files reclamation as requested.
Enters data of issued permits on computer and maintains files. Records complaint information and assists in establishing zoning violation files, processing and maintaining files for unsafe structures, zoning complaints, red tags and flood plain.
Maintains flood plain files, coordinates with Area Plan Commission recent changes on maps, advises Building Commissioner and Zoning Official of flood plain and setback issues, and maintains spreadsheets and files.
Schedules and coordinates daily inspections, providing required information, answering inquiries, recording inspections on daily log, notifying and coordinating with utility company.
Performs duties of Office Manager in his/her absence.
Represents department at meetings as requested.
Performs related duties as assigned.
JOB REQUIREMENTS AND DIFFICULTY OF WORK :
High school diploma or GED with previous administrative, bookkeeping, and/or clerical experience preferred.
Ability to obtain and maintain notary public.
Working knowledge of standard office policies and practices and ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
Working knowledge of and ability to read and interpret legal descriptions, County Unified Zoning Ordinance Manual, Unified Subdivision Ordinance Manual, county geography and zoning and plat maps, blueprints, and specifications.
Working knowledge of standard English grammar, spelling, and punctuation, and ability to perform arithmetic calculations, type with speed and accuracy, and properly operate a variety of standard office equipment, including computer, printer, telephone, typewriter, copier, scanner, fax machine, basic photography equipment, and calculator.
Ability to work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions, often under time pressure.
Ability to effectively communicate orally and in writing with co-workers, other County departments, developers, contractors, realtors, property owners, attorneys, utility company personnel, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
Ability to understand and follow oral and written instructions, and work alone and with others in a team environment with minimum supervision.
Ability to occasionally travel out of town for continuing education, but not overnight.
RESPONSIBILITY :
Incumbent performs a variety of duties according to well-established department policies and procedures, with priorities determined primarily by service needs of the public and deadlines. Work is reviewed for technical accuracy and appropriate service to the public. Errors in incumbent's work are usually prevented through procedural safeguards and are detected through standard bookkeeping checks and/or notification from other departments, agencies or the public. Undetected errors may result in loss of time for correction, work delays and/or inconvenience to other departments/agencies or the public.
PERSONAL WORK RELATIONSHIPS :
Incumbent maintains frequent contact with co-workers, other County departments, developers, contractors, realtors, property owners, attorneys, utility company personnel, and the public, for the purpose of exchanging information and explaining policies and procedures.
Incumbent reports directly to Building Commissioner and Zoning Official.
PHYSICAL EFFORT AND WORK ENVIRONMENT :
Incumbent performs duties in a standard office environment involving sitting and walking at will, hearing communication, close vision, depth and color perception, handling/grasping/fingering objects, and lifting/carrying objects weighing under 50 pounds. Incumbent travels out of town for continuing education classes, but not overnight.
Job tags
Salary
$1,761.92 per month
