Executive Assistant

Location

Tacoma, WA | United States

Job description

Overview

In 2020 united in a fierce commitment to deliver the highest quality care and exceptional patient experience Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care including 11 hospitals and nearly 5000 physicians and providers. Together we are empowered to make an even greater impact on the health and well-being of our communities.

We have an amazing opportunity for an experienced Executive Assistant.

As EA, you will serve as the primary point of contact and gatekeeper on all matters pertaining to the Office of the Chief Operating Officer. You will also serve as liaison to our staff, senior management teams, and vendors. You have a proven ability to work autonomously and realistically balance multiple priorities. You are diplomatic in your interactions with others and resilient in difficult situations.

You have the ability to act on anticipated needs as part of your past executive administrative assistant experience and keen observation skills. You catch on quickly using your previous experience supporting executive leaders, medical directors (physicians / surgeons), or medical boards in a hospital or healthcare environment.

Communication skills are critical to succeed in this role. Your writing and speaking skills directly contribute to the image of Virginia Mason Franciscan Health. You will draft and prepare correspondence such as announcements, reports, presentations, and the like. You are an active listener who speaks clearly and concisely.

You thrive in a fast-paced environment with many responsibilities. You efficiently manage time and workspace as you oversee the SVP, Chief Operating Officer's calendar, meetings, activities, and business travel.

As Executive Administrative Assistant, you must have familiarity with office equipment, from computers to photocopiers to fax machines as well as software word processing, desktop publishing, database management and spreadsheets. With constant changes in technology, it is essential for you to be comfortable adapting to new equipment and troubleshooting minor issues and glitches.

You can make sound decisions without supervision and exercise good judgement at all times by applying logical reasoning. All matters and materials in the Office of the President are highly sensitive and confidential. A high degree of integrity is essential and you appreciate that the Office of the Chief Operating Officer is a respected and trusted space where our Executives work tirelessly to enhance employee and patient experience.

Five or more years of progressively responsible related office or secretarial work experience that demonstrates attainment of the requisite job knowledge skills/abilities. Experience in a healthcare environment is preferred.

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Salary