Corporate Office Administrator

Location

Charlotte, NC | United States

Job description

Company:

Headquartered in Charlotte, NC., Form Technologies is a global manufacturing organization with growing revenues in excess of $1 Billion. Specializing in precision component manufacturing, Form Technologies is comprised of three companies, Dynacast, Signicast, and OptiMIM. Their markets include automotive, consumer electronics, telecommunications, healthcare and many other industries. The company currently operates 29 manufacturing facilities in 19 countries worldwide with plans to further expand globally through mergers and acquisitions.

Position Summary:

The Corporate Office Administrator will handle a wide range of administrative and executive support tasks. This person is the front face of our organization, greeting our guests, managing all incoming correspondence, and providing support to several members of our executive team. This position will report to the Executive Vice President Risk & HR, General Counsel.

Specific Responsibilities:

• Provide executive support for the Corporate headquarters, including working closely with the CFO and Senior Leadership Team in a wide range of executive responsibilities and special projects
• Coordinate domestic and international travel arrangements for the Senior Leadership Team
• Oversee the Corporate office and optimize daily operation, including coordination of office supplies and communications
• Facilitate board of director communications and meetings
• Initiate, execute, monitor and complete projects as assigned, collaboratively across the global organization
• Completion of expense reports
• Creation of PowerPoint presentations as well as ad hoc projects/documents as assigned
• Domestic and International event coordination to include booking of hotels/conference space/F&B/AV/transportation/restaurant reservations for sales meetings and trainings.
• General administrative duties.
• Event manager for corporate events, being responsible for budgeting, planning, and execution.
• Additional duties and responsibilities may be assigned as requested.

Position Requirements:

• 2-4 years' experience of executive level support (Vice President or above) required
• Bachelor's degree required
• Exceptional organizational and prioritization skills, required
• Global company experience in a matrix organization, preferred
• Experience in coordination of corporate travel and trainings
• Ability to interface with international team members
• Must be very proficient in Word, Excel, Outlook, and PowerPoint, required
• Excellent interpersonal and teamwork skills
• High energy and ability to create results
• Strong organizational and prioritization skills
• Extremely high level of confidentiality is necessary

Job tags

Salary