Senior Administrative Assistant - Nashville, TN - 2187894

Location

Brentwood, TN | United States

Job description

At UnitedHealthcare, we’re simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us to start Caring. Connecting. Growing together. 

Positions in this function include traditional BSL duties including assisting with employee onboarding,  asset management, recovery and returns, hardware, software, telecom services, and general ongoing support.  Other duties include: Supporting multiple senior leaders, facility, copier services, reception duties,  answering the telephone, typing/word processing of documents, spreadsheets and presentations, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.

Please note this is an office based opportunity in Nashville, TN.

Primary Responsibilities:

• Must be professional and comfortable interacting with executive and senior level leaders; must also be prepared to handle the complexity of coordinating travel, meetings and visitors at this level.  This position will be supporting multiple senior level leaders
• Manage meetings (scheduling, material preparation and distribution, coordinating remote participants)
• Manage calendars with ability to resolve multiple calendar conflicts
• Handle confidential information professionally and discreetly
• Onboarding/terminations and resource transfers
• Asset Management, Asset recovery, Asset Returns
• Software
• Hardware
• Telecom-related requests
• Telecommuter related requests
• Real Estate/Facilities Services – building access, move process, assigned workspace allocation
• Knowledge related to tools, processes, policies and resources
• ServiceNow Forms – 10 Forms restricted to BSL use only
• Networking with the national BSL community
• Act as administrative process guru and resource for the team
• Recruiting – schedule candidate interviews and travel logistics
• Schedule travel and manage expense reimbursement
• Work is frequently completed without established procedures
• Self – directed and works independently
• May coordinate activities for other leaders
• Provide internal and external customer service to employees, vendors and clients

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. 

Years of post-high school education can be substituted/is equivalent to years of experience

Required Qualifications:

• Proven experience delivering a high level of internal and external customer service
• Intermediate to Expert level Microsoft Word /PowerPoint / Excel / Word / Visio experience
• Proven excellent verbal and written communication skills
• Proven diligent attention to detail

Preferred Qualifications:

• 5+ years of experience supporting executive – level staff members
• 3+ years of experience creating and submitting expense reports
• 3+ years of experience maintaining calendars and setting up meetings
• 3+ years of experience making travel arrangements
• Experience in healthcare
• Demonstrated ability to multi-task and handle high-level projects/assignments

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.    

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.      

UnitedHealth Group is a drug – free workplace. Candidates are required to pass a drug test before beginning employment.   

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Salary