Location
San Antonio, TX | United States
Job description
Summary of Daily Tasks:
- Ability to match, batch and code invoices, resolve A/P issues and review/approve expense reports.
- Handle administrative tasks for program management team
- Maintain proper storage of invoices, and other documents by organizing, logging, scanning, and filing them.
- Handle the customer service needs of internal business partners.
- Execute daily processes and controls accurately and in a timely manner, ensuring compliance with company policies.
- Maintain a full understanding of the Company’s retention agreements, processes, and procedures.
- Perform accounts payable functions.
- Process a high volume of invoicing.
- Execute credit card and reconciliations supporting employee expense reports.
- Receptionist support as needed.
Requirements:
- High School Diploma or GED required.
- 3+ years of experience in an A/P role preferred.
- Experience with CostPoint software desired
- Proficient in Microsoft Excel
- Accounts Payable (AP) experience desired
- Highly organized, detail oriented, have a sense of urgency, flexible and able to deal with frequent interruptions and changing priorities.
- Strong communication, customer service and interpersonal skills, especially with both technical and financial backgrounds.
- Strong familiarity with month end closings
- Adeptness in intercompany accounts
- Ability to work within spreadsheets and databases.
- Accounts Payable support as needed
- Set up new vendors and enter accounting system.
- Code accounts payable invoices with appropriate general ledger codes
- Review/approve AP invoices.
- Assist in the preparation of time and materials billings.
- Update, maintain, electronic accounting records.
- Answer incoming calls from vendors regarding Accounts Payable
- Provide status of accounts.
- Expense Reports
- Assist internal and external customers with vendor and travel expense reports.
- Enter credit card charges into the accounting system.
- Familiar with Joint Travel Regulations
- Assist Program Managers with project summary cost reports.
- Assist Program Managers with project spend/execution of funds.
- Assist Program Managers with cost reallocations.
Job tags
Salary
$44k - $47k
