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Location

Walnut Creek, CA | United States

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Job description

This is an incredible opportunity to work with a high-profile CEO and digital marketing company in Walnut Creek, California. 

The Executive Personal Assistant will play a key role in keeping the CEO's office & household organized, on track, and moving forward. They will handle details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. 

Successful candidates have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities, and organize and maintain administrative processes is essential to this position. They must possess an unwavering can-do attitude to assist our CEO and Executive Officers. This role is best suited for someone who truly feels passionate about building a career as an Executive Personal Assistant.

 

High Level Intro to One Planet Group: One Planet Group is a closely held private equity firm that owns a suite of businesses spanning ad tech, lead generation, performance marketing, publishing, and media production. 

 

What you’ll do:

• Travel Planning: Arrange travel, including international and domestic trips, multi-city travel plans, personal travel, and organize itineraries 
• Daily Activities: Errands, shopping, mail, etc
• Calendar Management: Effectively manage the CEO’s personal and business calendars, including booking appointments, setting reminders for important upcoming events, accurately entering meeting details, and understanding overall priorities to ensure a smooth schedule
• Communication: Assist with correspondence via email as well as social media engagement
• Record Management: Submit expense reports, maintain an organized filing system
• Company Events: Assist with the planning and execution of company events, such as team activities or onsite summits
• Maintain Confidentiality: You will have absolute discretion in handling sensitive company information and materials
• Assist Executive Team as needed

 

Qualities you possess:

• Curiosity and a constant interest in learning
• Consistency and a high degree of quality in work
• Excellent judgment; resourcefulness and mature approach
• Comfortable working in a team setting with a client service "can do" attitude
• Independent and comfortable in a medium size office environment
• Excellent execution with a keen sense of detail
• Proactive approach to problem solving
• Ease in getting along with team members at all levels

 

Skills required: 

• 5+ years of experience in a related field.
• Must be comfortable with a lot of driving.
• Must be available to take phone calls, check emails, or answer texts at all times
• Tech-savvy with zoom and google calendar
• Familiarity with social media platforms: Engage regularly with Instagram, Twitter, LinkedIn, understand the value and importance of social media
• Knowledge of Microsoft programs (i.e.: Outlook, Word, Excel, PowerPoint, etc.)
• Ability to act efficiently on immediate projects
• Ability to exercise discretion and maintain confidentiality
• Outstanding interpersonal, organizational, and communication skills in person, on phone, and by email

Salary Range: $80K - $85K depending on work experience related to the role. 

Benefits include: 

• 401(k) RSP and company matching
• Medical, dental, vision
• Service Days: paid time off to give back to our community

 

More details about One Planet Group:

One Planet Group is a hybrid tech firm that owns and operates a suite of online technology and media businesses, is an early-stage investor in cutting-edge technologies and businesses and serves as a startup business incubator. 

One Planet takes its social impact seriously as it operates a few wholly-owned technology businesses, supports new entrepreneurs, helps bring ideas to life, and encourages companies to consider their contributions to humanity. This philosophy is embodied in One Planet’s tagline, Innovation + Intention, as the company not only measures its financial success but its contribution to the common good, aiming to make the world a better place. 

 

The types of Personal Information we may collect (directly from you or from Third Party Sources) and our privacy practices depend on the nature of the relationship you have with One Planet Group and the requirements of applicable law. We endeavor to collect information only relevant for the purposes of processing. By continuing, you agree to One Planet Group’s privacy policy, which can be accessed here .

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Job tags

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Salary