Design and Construction - /

Location

Cary, NC | United States

Job description

POSITION TITLE (Oracle title)

PROCESSING TECHNICIAN

WORKING TITLE

Processing Technician-Facilities, Information Systems

SCHOOL/DEPARTMENT

Facilities, Information Systems

LOCATION

Crossroads III, Cary, NC

PAY GRADE

Noncertified Grade 23

FLSA STATUS

Nonexempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday Position is available for a Hybrid Telework workweek

POSITION PURPOSE:

Prepares Board materials and coordinates the submittal process of Facilities department documents for the Wake County Board of Education meetings. Manages the Minority Business Enterprise (MBE) data input process for the Capital Building Program and disseminates information as requested by the HUB (Historically Underutilized Businesses) program manager. Provides support and assistance to the Director of Facilities, Information Systems by performing data collection and entry for various spreadsheets and databases for capital building program projects.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Considerable knowledge of Microsoft Office, specifically Microsoft Word, Excel, PowerPoint; Google Apps;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to work independently and without close supervision;
• Ability to work in a team environment;
• Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, and the community.

EDUCATION, TRAINING, AND EXPERIENCE

• High school diploma or equivalent;
• Three years of clerical/secretarial related experience.

CERTIFICATION AND LICENSE REQUIREMENTS

None

PREFERRED QUALIFICATIONS:

• One year of post-secondary education or training;
• Experience preparing, reviewing, and editing public government board documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Coordinate the preparation of Wake County Public School System (WCPSS) board documents for the Facilities department by reviewing, editing and managing documents required for each board date.
2. Manage Minority Business Enterprise (MBE) data for more than 100 projects in the Capital Building Program and enter contract and minority participation information for formal and informal construction into HUBSCO (Historically Underutilized Businesses/ State Construction Offices) Construction Reporting System in compliance with the reporting requirements as required by North Carolina state law.
3. Maintain contact information for MBE vendors; send email notifications about upcoming purchasing and/or contract opportunities as requested by the HUB (Historically Underutilized Businesses) program manager.
4. Assist the Supervisor for Information Systems by performing data generation and entry into various spreadsheets and databases in support of the capital building program.
5. Serve as a backup to other office staff responsible for data research, data entry, or other processing/secretarial functions.
6. Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external funding agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE: 2/2024

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

Job tags

Salary