Administrative Assistant (Manufacturing Facility)

Location

Harrisburg, PA | United States

Job description

TITLE: Administrative Assistant (Production)(EGS)

POSITION CLASSIFICATION : Non-exempt

DEPARTMENT: Operations

POSITION REPORT TO: Production Manager

REVISION DATE: 2/12/24

SUMMARY: The Administrative Assistant is responsible for supporting the Production department through various administrative activities.

EXPERIENCE:

• Strong analytical and organization skills
• Ability to perform comfortably in a fast pace, deadline-oriented work environment.
• Ability to successfully execute complex tasks simultaneously.
• Ability to work in both a team environment and independently.
• Excellent written, verbal, and communication skills
• Experience with NetSuite and Fiix preferred.
• Knowledge of MS Office with demonstrated ability working in Word, PowerPoint, and Excel.
• Ability to learn different software programs quickly.
• Ability to perform data entry with minimal errors.
• Ability to follow written and verbal instructions.

EDUCATION:

• High School diploma or G.E.D; or equivalent combination of education and experience.

JOB RESPONSIBILITIES:

1. Coordinate with planning and inventory control about items and quantities needed in advance.
2. Create WIP and FG work orders, adjust them in the schedule and share the information.

1. Assist with data entry and management of work orders:

1. Collect inventory information that was used the previous day on all work orders pending closing.
2. Verify that the quantities used are correct and that the information in the scaling reports matches.
3. Deplete RM and WIP-MIX
4. Check if the FG has been transmitted properly to NetSuite (Extranet vs. ERP) check Balances.
5. Fix any discrepancies and work with packing team (deleted, reworked, or pending cases to be transferred to ERP)
6. Adjust WIP quantities in the system that no longer physically exist.
7. Close work orders

1. Be available to work with production floor.
2. Receive Purchase Orders in the ERP system.
3. Order office supplies.
4. Update Production forms, keep filing cabinets stocked with copies.
5. Other duties and general office tasks as may be assigned by management.

Job tags

Salary