Location
Tacoma, WA | United States
Job description
Fire Asset & Inventory Analyst
Salary
$86,382.40 - $121,617.60 Annually
Location
Tacoma, WA
Job Type
Non-Classified
Job Number
P0160-24E
Department
Fire
Division
Fire
Opening Date
02/27/2024
Closing Date
3/18/2024 5:00 PM Pacific
Description
Benefits
Questions
Position Description
The City of Tacoma Fire Department is currently seeking a motivated, analytical, and professional person who is interested in the challenging and varied work of an Asset & Inventory Analyst for the Finance Division. This position will play an essential role in the following functions:
Develop and maintain replacement schedules of assets to be used for budgetary, contracting, and planning purposes – incorporating replacement & purchasing projections for assigned assets, including modeling costs, cost increases, recommended replacement cycles, and planned disposition
Prepare and/or review procurement actions and contracts
Monitor spending on assigned contracts and renew/amend to ensure no lapse in procurement
Monitor contract and vendor performance and adjust as necessary, including developing and maintaining positive and professional working relationships with vendors and contractors
Develop and maintain an electronic inventory of assigned assets to provide reporting of items and their current value, condition, and location – assigned assets include uniforms and personnel protective equipment for firefighters, small equipment items, and other items
In addition, this position may be assigned special projects for the department – these projects will require analytical or data-based decision-making skills and could range from researching policy or operational recommendations to preparing conclusions from datasets for performance or financials. An incumbent in this position will be expected to act as a subject matter expert for their assigned tasks, be an independent problem solver, analyze data, and prepare and present findings and documents to manager-level positions.
This position will have an option for a flex work schedule, including telework. Some tasks will need to be completed away from the regular work location so the ideal candidate must be flexible and successfully adjust to a new work environment and maintain productivity.
Working conditions are primarily in an indoor, office environment at Tacoma Fire Department's buildings, however some work may be done outside in non climate-controlled units. This position will pack/unpack deliveries, move and sort inventory, and require some periods of standing and bending.
Schedule requires the ability to work normal office hours (Monday – Friday, 8:00 a.m. – 5:00 p.m.). This position may have an option to telework for a portion of the week so must have a functional space in their home for computer equipment.
Positions in this class typically require:
remaining in a stationary position for 90% of the time with occasional movement to access office files, machinery and similar productivity tools (standing, sitting, walking).
constant operation of a computer, as well as use of a calculator, printer and similar office tools (fingering, grasping, feeling, repetitive motions).
communication and the exchange of information with others.
occasionally exerting up to 10 pounds of force to move, transport or position objects.
Work may also occasionally require:
movement around the workplace to pick up objects (stooping, walking, reaching).
traversing, ascending or descending stairs, sloped terrain, or similar environments (climbing, balancing, walking).
exerting up to 20 pounds of force to move, transport, or position objects (light work).
WHY WORK FOR THE CITY?
The City of Tacoma offers a generous program of employee benefits:
• Outstanding working conditions and an exceptional quality-of-life environment.
• Medical coverage for eligible employees, spouses and dependents, including children up to age 26.
• Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits.
• Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26.
• Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code.
• Personal time off.
• Paid holidays.
• A great pension plan.
For information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits.
City of Tacoma Commitment to Diversity and Inclusion
Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
The Principles that Guide Us:
Tacoma, the City of Destiny, has a workforce of dedicated, talented employees with unique skills and perspectives. We embrace innovation and strive for excellence and community engagement. The Principles that Guide Us speak to the values that we embody as City of Tacoma employees and represent the core of our work in public service.
Integrity: We conduct our personal, work group, and organizational actions in an ethical and honest manner, and we serve as responsible stewards of the public resources entrusted to us.
Service: We treat everyone with courtesy and empathy. We provide customer-focused municipal services that produce high value and results.
Excellence: We achieve the highest performance possible. We use collaborative and inclusive approaches to organizational and community issues. We are accountable for individually and collectively meeting high standards.
Equity: We understand and reflect the community we serve. We ensure every community member has services and opportunities that will enable people to satisfy their essential needs and advance their wellbeing.
Qualifications
Minimum Education*
Bachelor's degree public or business administration or directly related field
Minimum Experience*
2 years of analytical and/or program coordination/management work in area related to assignment
Licensing, Certifications and Other Requirements
Valid Washington State Driver’s License required.
*Equivalency: 1 year of experience = 1 year of education
Preferred qualifications include:
Experience with public procurement and contracting procedures and terminology.
Experience dealing with complex analysis in Excel and/or Tableau, interpreting large datasets and preparing conclusions.
Experience in a public sector entity environment, especially a public safety department.
Experience writing professional communications to higher-level staff and/or for governing bodies.
Knowledge & Skills
Knowledge:
• City and governmental policies and procedures
• Office practices and procedures
• Government structure and process, office technologies, and appropriate language usage
Skills:
• Problem resolution
• Operation of computers and office equipment
• Performance of financial calculations, especially in Excel
• Effective verbal and written communication
• Planning and organizing work, to include strict deadline adherence
• Analyzing situations to develop a course of action
Abilities:
• Interpret, analyze, and present conclusions from data, including developing datasets
• Perform multiple tasks simultaneously, effectively, and efficiently
• Follow written and verbal directions
• Establish and maintain effective working relationships
Selection Process & Supplemental Information
The Community
Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of over 210,000. The third largest city in the state of Washington, it is a diverse, progressive, international gateway to the Pacific Rim.
Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s.
Tacoma boasts the state's highest density of art and history museums and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry.
Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location – just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast – only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTubeVideo!
When you work for the City of Tacoma, you'll have the opportunity to enjoy a healthy work/life balance, the potential for flexible work schedules (with some job classifications), continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny
The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Interested individuals should apply online and attach a detailed resume and cover letter describing their experience as it relates to the duties of this position, including what makes them an ideal candidate. NOTE: Applications received without the required resume and cover letter will not progress in the selection process.
In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. If applicable, scan and attach your DD-214 proof of military discharge disposition form at time of application.
Candidates whose backgrounds most closely reflect the current needs of the department will be referred to the hiring manager for review and hiring consideration. Candidates that are moving forward in the selection process may be invited to participate in a preliminary online interview as part of the hiring process. Appointment is subject to passing a background check.
The online application system may require you to enter a substantial amount of information. Be prepared to spend a minimum of one hour entering the required information.
Communication from the City of Tacoma:
We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.
For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at 253-591-5400 by 4:00 pm of the closing date of the job announcement. This will allow time to assist you before the job announcement closes. (For technical difficulties using the NeoGov system, call the applicant support line at 1-855-524-5627 between 6:00 AM and 5:00 PM Pacific Time.)
The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.
Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Vision Coverage: For eligible employees and their eligible dependents.
Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.
Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.
Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.
Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at or by calling (253) 502-8200.
Other Employment Information
Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.
Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.
Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.
Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
01
This Supplemental Questionnaire is part of the application process; accordingly, it should be completed carefully. Do not indicate "see resume" or copy unrelated content from your resume when answering these questions. Answer all information requested in each question. Failure to do so may result in rejection of your application. I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions, or privileges of employment.
Yes
No
02
Which best describes your highest level of education?
High school or GED
Some College
Associate's degree
Bachelor's degree
Master's degree
PhD or other
None of the above
03
How many years of experience in analytical and/or program coordination/management?
Less than two years
Two to four years
Four to six years
Six to seven years
Seven to eight years
Eight to ten years
Ten or more years
04
Which best describes your experience with Microsoft Excel, especially writing formulas? Please be honest - you may be required to provide a sample of your work if you are chosen for consideration.
No experience, willing to learn
Developing experience, occasional user
Developing experience, taken related courses, use several times a week
Skilled, everyday user
Expert user, advanced user knowledge in every facet of this program
05
Please describe your experience with managing inventory, including issuing materials, tracking items condition and/or location, and estimating their financial value. Please limit your response to 500 words or less.
06
Please describe your experience with procurement actions. Include information about the type of procurement actions and their size and/or complexity, being specific about your role. Please limit your response to 500 words or less.
07
Please describe your experience with preparing financial analyses or reports, including presenting information to higher-level staff. Be clear about your role in preparing and presenting the information and conclusions. Please limit your response to 500 words or less.
08
Please tell us how you learned about this job opening. Select one.
Job Interest Card notification
Professional organization
Military organization
City of Tacoma employee
Online job board posting
Word of mouth
Tacoma Training & Education Program (TTEP)
Indeed
Careers in Government
Government Jobs
Outreach Event
National Diversity Network
African American Job Network
Disability Job Network
Asian Job Network
Latino Job Network
Retirement Job Network
LGBT Job Network
Veteran Job Network
International Association of Venue Managers
Teamwork Online
Venue Coalition
Venues Now
International Entertainment Buyers Association
Other (see below)
09
Please provide specific information regarding how you learned about this job opening. Thank you, your feedback will be used to evaluate our success reaching the public and refine our methods for future job postings.
Required Question
Agency
City of Tacoma
Address
Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764
Phone
253-591-5400
Website
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