Childcare Office Manager

Location

Dubuque, IA | United States

Job description

The Childcare Office Manager is responsible for performing a variety of routine administrative tasks along with assisting in the development and operations of the Childcare Center in collaboration with the Childcare Director. This position ensures the program operates at a high level of quality and meets state and federal regulations. In the absence of the Childcare Director, this position would carry out all day-to-day operations of the center.

The Childcare Office Manager is responsible for performing a variety of routine administrative tasks along with assisting in the development and operations of the Childcare Center in collaboration with the Childcare Director. This position ensures the program operates at a high level of quality and meets state and federal regulations. In the absence of the Childcare Director, this position would carry out all day-to-day operations of the center.

Essential Functions
1.Works closely with Childcare Director and staff to ensure the childcare is in full compliance per Iowa Administrative Code.
2.Will manage all private and Health & Human Services billing for the department under the oversight of the Childcare Director.
3.Maintain and file accurate training information for employees as appropriate and conduct monthly audits on files in accordance with regulations.
4.Maintain and file accurate information for all child files and perform audits as necessary to ensure compliance.
5.Works closely with the staff regarding staff schedules as well as ensure staff/child ratio compliance is always maintained. This may include substituting in classrooms as needed.
6.Performs requested research and information as it relates to special projects assigned or where assistance is required.
7.Completes requisitions, work orders, or requests for materials or other stock needed for the Childcare Department.
8.Weekly will submit food program numbers, as well as complete all monthly and annual certification information.
9.Guide teachers in the understanding and implementing curriculum that supports the children's physical, emotional, cognitive, and social development.
10.Will assist to maintain the structure and balance of the work environment which can be stressful due to the level of responsibility while supporting children that may use verbal; and/or physical aggression towards self, staff and other children.
11.Will assist the Childcare Director with evaluating classroom curriculum and environment using appropriate tools to ensure that it meets guidelines.
12.Support Childcare Director with increasing and maintaining children enrollment.
13.Connect with children's referrals and assist with tours. Prepare and have readily available children registration and enrollment information for families.
14.Complete and Maintain Childcare Compliance binder which includes but not limited to drills, staff training, children enrollment information, first aid kits and emergency information.
15.Post weekly curriculum calendars outside each classroom.
16.Assist in the maintenance of the IQ4K system by supporting key indicators of quality in areas of professional development, health and safety, environment, family and community partnership, and leadership and administration.
17.Performs other duties as assigned.
Qualifications
1.High school degree or equivalent.
2.A minimum of one year of demonstrated leadership.
3.Valid Driver's License and be eligible to drive in accordance with agency procedures.
4.Free of a conviction or prior employment history of child or resident abuse or dependent adult abuse.
5.Must successfully complete and maintain all required training which includes but not limited to CPR, 1st Aid, Universal Precautions, Mandatory Reporter, Better Kid care NSO, and Childcare Essential.
6.Demonstration of strong organizational skills, attention to detail, and excellent written and oral communication skills.
7.Knowledge and understanding of Organization's policies and procedures.
8.Demonstration of acceptable levels of attendance, punctuality and flexibility with work schedule to meet the needs of the department.
9.Ability to develop and establish professional, respectable, and interpersonal relationships with coworkers, staff, children, families, and the community such that job performance meets or exceeds expectations.
10.Ability to maintain confidentiality in accordance with HIPAA & agency confidentiality procedures.
11.
Physical requirements-
a.The ability to lift 35 pounds is required. Ability to stand, bend, kneel, crawl, grasp, push, pull, reach, move and lift. Standing may be necessary for 75% of the day.
The purpose of this document is to summarize responsibilities for a particular job. It is intended to serve as a reference tool.

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