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Location

Anchorage, AK | United States

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Job description

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.

ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.

Our vision: Alaska Native people are the healthiest people in the world.

Benefits Include

• Generous Paid Time Off and holiday schedule with 4 weeks paid vacation per year to start and 12 paid holidays.
• More than 19 Federal healthcare plans with plans for employee, employee plus one, and employee plus family available. ANTHC covers 80% of all health insurance premiums and 100% of Short-Term Disability, Long-Term Disability, Dental, Vision, Basic Life, and AD&D.
• 401(a) retirement plan; ANTHC will contribute 3% of your annual compensation to the plan account each year, with up to an additional 5% match with a 6-year vesting schedule.
• 403(b) retirement savings plan with pre-tax and Roth options. Flexible Spending Accounts for Health Care and Dependent care are also available.
• Onsite Child Care is available in a brand new education facility.
• Onsite free gym access. Additional gym, rock climbing wall and salt-water pool available at the Alaska Pacific University for a small fee per semester. Steep discounts on outdoor equipment rentals for your Alaskan adventures!
• Tuition reductions for employees and their eligible dependents at the Alaska Pacific University.
  
  

Visit us online at or contact Recruitment directly at [email protected].

Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

Summary

Under general supervision provides a full range of procurement and contracting support functions for ANTHC departments.

Responsibilities

Procures supplies, services, construction projects and equipment. Provides technical assistance to ANTHC Staff and contractors concerning contract development and requirements. Consults and assists with appropriate staff regarding the development of contract objectives and scope of work.

Prepares appropriate solicitation documents, determines correct solicitation method, evaluation criteria and determines sources to be solicited; solicits vendors and contractors. Evaluates and confirms bids and proposals; negotiates as required, oversees source selection processes, debriefs unsuccessful offering vendors, compiles, validates and processes required documentation; within scope of authority or recommends approval as necessary.

Coordinates contract development; develops the terms and conditions of contracts for ANTHC; develops contracts; negotiates contract amendments and related technical documents; prepares contracts. Performs a variety of administrative functions; prepares and updates reports, records and related documents; responds to inquiries. Reviews and approves invoices from vendors/contractors for compliance with contract. Manages vendor, contractor, departmental and external relationships to ensure collaboration and open communication relative to compliant contract execution, management, processing and payment.

Administers contracts by tracking deadlines, performance, and other legal requirements of the contract. Establishes and maintains complex files related to contracts and legal issues and resolves issues as needed. Enters contract information and other data into computer system; accesses and locates information for customers, staff, vendors and others. Updates and tracks a variety of electronic and paper files, records, reports, and related documents. Maintains file integrity and confidentiality by adhering to organizational policies and procedures. Assures the accuracy of the electronic and paper filing systems. Researches files to obtain requested information, insert additional data, and check accuracy of documents.

Documents Internal And External Processes Relative To Contract Management Utilizing Collaborative Methods Within The Contracts Department. Knowledge Of Organizational Processes Relating To Contracting And Procurement, Including

• Contract Requisition
• Requisition approval
• Accounts Payable
• Supply Chain Management
• Vendor management
• Finance
• Activity structure
• Accounting unit structure
  
  

Flexibility with changing business process based on new business requirements. Identification, tracking and end user education of compliance issues relative to contractual procurements. Assists with training of internal Contract Managers on procurement policy, contract management and responsibilities.

Understanding of key performance indicators (KPI) relative to contract and vendor management. Knowledge of appropriate utilization of KPIs relative to differing contract types. Archiving of KPI data in ERP system for reference to vendor selection, evaluation criteria and vendor performance improvements.

Ensures accuracy of all aspects of solicitation, sourcing, compliance, contract initiation and documentation. Provides information and assistance within the scope of designated authority. Performs other duties as assigned or required.

Other Information

KNOWLEDGE and SKILLS

• Knowledge of the principles and practices of public procurement and contracting.
• Knowledge of negotiation techniques.
• Knowledge of procurement and materials management practices and principles.
• Knowledge of business English usage, spelling, grammar and punctuation.
• Knowledge of purchasing, budgeting and inventory management techniques and concepts.
• Knowledge of Request for Proposal (RFP) processes.
• Knowledge of Invitation for Bid (IFB) processes.
• Skill in compliance tracking, mitigation and education.
• Skill in researching, reading, interpreting and writing technical specifications and documentation.
• Skill in the design and layout of technical documents, and contracts.
• Skill in working within deadlines to complete projects and assignments.
• Skill in establishing and maintaining effective working relations with co-workers and vendors.
• Skill in operating a personal computer utilizing a variety of software applications.
• Skill in interpreting legal clauses and provisions.
• Skill in negotiations.
  
  

MINIMUM EDUCATION QUALIFICATION

A Bachelor’s Degree in logistics, finance, business administration or related field. Progressively responsible exempt/professional work experience may be substituted on a year-for-year basis for college education.

Minimum Experience Qualification

Non-supervisory - Two (2) years of procurement and/or contracting experience related to the department that will be served. An equivalent combination of relevant education and/or training may be substituted for experience.

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