Lovisa
Location
Torrance, CA | United States
Job description
Accountant - Property
POSITION DESCRIPTION AND KEY MEASURES
Department – Finance
Location – Support Centre Melbourne
Report to - Finance Manager - Property
Number of direct reports – Nil – management of one junior team member
POSITION PURPOSE AND EXPECTATION:
• Leasing administration for the Lovisa stores and support offices globally – management of region/s
• Approval, management, and preparation of rental / electricity payments rent reviews
• Responsible for month end, including review of accruals to ensure and accurate Profit and Loss statement and Balance Sheet
• Responsible for the Global half yearly accounting for AASB16: Leases. This includes project management, Financial review and accurate recording for all countries
• Oversee the output of a junior team member working in the same portfolio to ensure appropriate reviews and accuracy of output
• Ensure property databases are kept up to date with correct data including lease expiry date, renewal dates, landlord lease incentives, Base Rent, Outgoings (and other terms and conditions)
• Be the “central point” of call for lease related matters to ensure the team has knowledge of what is required under the lease
• Responsible for bank guarantee process/cash deposit and fitout contribution process for Lovisa business globally (new and renewals)
• Work closely with the leasing and property departments on all property queries
• Maintain data leasing software product (LeaseEagle)
• Generate weekly reports to support Leasing Executives globally
• Assist with the administration and compliance of leases
• Support and work alongside other members of the Lease Administration team, the Leasing team and all team members within the Property department
Key Responsibilities
• Accurate financial records at all period end including accruals, provisions and reconciliations
• Maintain data integrity for all stores in the lease database (LeaseEagle)
• Review lease related documentation to ensure compliance
• Reference check and reconciliation of store occupancy expenses
• Occasional preparation of retail leases and subleases and assisting the Lease Administrators
• Interpret lease agreements working in an autonomous and detailed manner
• Record and track all dealings and maintain lease reports and systems
• Implement best practice within the department surrounding all lease administration issues
• Liaising and coordinating all departments to ensure a smooth store opening transaction
• Be conscious of new ideas to reduce costs and make more efficient use of time
To be successful in this role you demonstrate
• Knowledge of the accounts payable process with capacity to understand and interpret contracts, understand legal terminology and the obligations of both tenants and landlords
• Qualified with several years work experience in to ensure sound accounting knowledge
• Deep understanding of P&L and Balance sheet and their correlation
• Intermediate to advanced level of Microsoft Excel
• Self-motivated with the ability to work independently and pro-actively in a team environment
• A quest for excellence, high attention to detail, accuracy, consistency and organisation
• Excellent communication skills both written and verbal with the confidence to engage with stakeholders
• Able to multi-task efficiently and effectively
• Sound analytical and problem-solving skills
• Ability to work under pressure to meet business requirements and objectives
• Excellent team player who treats everyone with respect
• Experience with a property management software application (preferably LeaseEagle)
KPI'S
• Payment of all store occupancy expenses on time and in accordance with our contractual obligations
• Accurate and timely issuance of Lease Eagle payment files to Accounts Payable (AP) - Weekly
• Accurate and timely upload of Oracle Payment upload files into Lease Eagle
• Regular review with AP of the Oracle Landlord data including but not limited to Remittance and financial details
• Strong relationship with Accounts Payable to ensure timely payment of all invoices
• Ensure all Landlords are contacted in month to facilitate timely receipt of invoices – WD-5
• Presentation and review of all your regions rents schedule trackers – WD-6
• Lease Eagle Database integrity to be updated as requested to reflect correct agreed terms as to lease for all existing and new stores
• Ensure accuracy of all month end related journals posted – Working Day 2
• Complete month end variance analysis on all occupancy expenses – Working Day 3
• Ownership of Leasing forecast from Lease Eagle's data accuracy – Working Day -5
• Global accountability for AASB16 Leases
• Maintain reporting to all cash deposits, bank guarantees and lease incentives
• Action all special projects within agreed time frames as require
Dress Code:
In presenting an image that reflects our brands professionalism, the Support Team will present as follows:
• Professional smart casual; business appropriate
Job tags
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